Policy Guide › User Notifications › Notification Dialogs › Copying Text from Notification Messages

Copying Text from Notification Messages

When defining notification messages, you can configure them so that users can copy selected phrases directly from the advisory dialog into other documents. This is most useful when an outgoing email or attachment lacks an official disclaimer. You can configure a control trigger to display a warning message that includes the missing disclaimer. The user can then copy the disclaimer directly into the email or attachment before resending it.

To set notification messages with selectable text that users can copy

1. In the user policy, expand the control trigger you want and select the Message To Users setting.
2. Double-click this setting or right-click and choose Properties.
3. In the Policy Setting Properties dialog, enter the notification message.

   To tag words or phrases as selectable, add two __ characters (underscores) as delimiters before and after the relevant section of the message.

4. Make sure the control trigger is associated with a control action that displays a notification message.

   That is, make sure the Intervention setting in the control action is set to 'Block with notification', 'Warn', or 'Inform'.

5. Save the policy changes.

   When the control trigger activates, the resulting notification dialog contains a message with the tagged, selectable section shown in bold.

   The user can now copy the text from the notification dialog directly into the original email or another document (such as an attachment). The user can either drag and drop the message text directly, or they can copy and paste it.

Drag and drop the notification message

As soon as the user drags the message text, this cancels the notification dialog. (Drag and drop is not supported for emails in Lotus Notes.)

Copy and paste the notification message

1. First, the user must right-click the bold text and choose Copy.
2. Next, they must click OK or Cancel to clear the notification dialog.

   Important! For Inform and Warning dialogs, if the user clicks Continue, the email is sent immediately, before the user can paste in the missing text!

3. Finally, the user can paste the text into their email or attachment before resending the email.