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User Management and Access › Grant User Access to an Encyclopedia

Grant User Access to an Encyclopedia

Granting user access to an encyclopedia authorizes a user to access an encyclopedia in the Coordination Server. The user must be in the Coordination Server.

Granting user access occurs in the Coordination Client. Assign a user to an encyclopedia before the user can log in to that encyclopedia.

Note: Granting user access to an encyclopedia requires Administrator privileges.

Grant user access through the User Selection window or through the Encyclopedia Selection Window. Use the Encyclopedia window to grant user access to a newly created encyclopedia on the Coordination Server. Use the User Selection window to grant newly created Coordination Server users access to an encyclopedia.

To grant user access to an encyclopedia through the User Selection Window

  1. Log on to the Coordination Client.
  2. Open a user ID.
  3. In the User Selection window, select Authorization.
  4. To grant access to one encyclopedia, select the encyclopedia in the Unauthorized Encyclopedias list, or to grant access to all encyclopedias in the Unauthorized Encyclopedias list, use Select All.
  5. Select Grant.
  6. The Coordination Encyclopedia moves the newly authorized encyclopedias to the Authorized Encyclopedia list.
  7. Click OK to close the User Access dialog.

To grant user access to an encyclopedia from the Encyclopedia Selection Window

  1. Log on to the Coordination Client.
  2. Click Encyclopedia.
  3. Click Actions, Open to open the Encyclopedia List.
  4. Highlight an encyclopedia and click Open to open an encyclopedia.
  5. Select Authorization.
  6. To grant access to one user, select the user in the Unauthorized Users list, or to grant access to all users in the Unauthorized Users list, use Select All.
  7. Select a user from the Unauthorized Users list.
  8. Select Grant.
  9. The Coordination Encyclopedia moves the newly authorized encyclopedias to the Authorized Encyclopedia list.
  10. Click OK to close the User Access dialog.

After granting user access to an encyclopedia, you can add a user to the encyclopedia in the Encyclopedia Client.

More information:

Add a User to the Coordination Server

Open a User ID in the Coordination Client

Add an Individual User to an Encyclopedia