Policy Guide › Detecting Key Text › Which Files Can be Searched For Key Text?

Which Files Can be Searched For Key Text?

Many user policy triggers enable you to search document contents for key text. If CA DLP detects this text, the trigger activates.

CA DLP can look inside the following document types:

HTML files

These are documents that can be viewed on the Web. They typically have an .HTM extension. CA DLP supports HTML 3.0 or earlier.

Microsoft Office documents

These include Word, Excel and PowerPoint files:

Word documents

These are typically .DOC or .DOT files. CA DLP can search files created with Word 97 or later, including .WBK backup files. Files must be unencrypted (that is, not password-protected) and uncompressed.

Excel spreadsheets

These are typically .XLS or .XLW files. CA DLP can search spreadsheets created with Excel 97 or later. CA DLP can search workbooks, worksheets and charts; it does not search other spreadsheet elements such as macros or lookup tables. Files must be unencrypted (that is, not password-protected) and uncompressed.

PowerPoint presentations

These typically have a .PPT extension. CA DLP can search presentations created with PowerPoint 97 or later. Files must be unencrypted (that is, not password-protected) and uncompressed.

Microsoft Project 98 documents

These typically have an .MPP extension. CA DLP can only search the text content of these files.

Microsoft Works documents

These typically have a .WPS extension. CA DLP can search files created with Works up to version 4.0.

MP3 files

These typically have a .MP3 extension. CA DLP can extract and search the properties and metadata of MP3 files.

PDF files

These typically have a .PDF extension. CA DLP can search documents created with Acrobat 4.0 or later. It cannot search PDF files that have document security turned on (typically, this applies to files that are password-protected).

XML files

CA DLP can search text between XML tags, but not the XML tags themselves.

Zip files

These typically have a .ZIP extension, but can include any archive of one or more compressed files. These include files created with compression tools such as WinZip® and gzip. Policy settings let you specify a maximum depth of zip file nesting and a maximum size for decompressed zip files.

Rich text format files

These typically have an .RTF extension, but CA DLP can search text files with any file name or extension.

Text files

These typically have a .TXT extension, but CA DLP can search text files with any file name or extension.

FrameMaker MIF files

Maker Interchange Format files are created from Adobe FrameMaker documents. They have a .MIF extension. CA DLP can only search the text content of these files.

Lotus 1-2-3 files

These typically have a .WKS extension, or a variation such as .WK4. CA DLP can search spreadsheets created with Lotus 1-2-3 up to version 5.0, and Lotus 1-2-3 for SmartSuite up to edition 9.6.

vCards

These are electronic business cards, used for sending contact information over the Internet. They have a .VCF extension.

WordPerfect files

CA DLP can search files created with WordPerfect 2002 or later.

More information:

Search text Wildcards

Search Text Variables