Manage Projects › Update Task Data › Define Task General Properties › Task Status and Percent Complete

Task Status and Percent Complete

You can update the status of a task by setting the values in the Status and % Complete fields in the task properties. Depending on the setting for the percent complete calculation method (on the Description tab of the Project Properties dialog box), you can edit or automatically populate the % Complete field.

You can also define the task status by editing the task in a view that has the following data elements on its layout: Status, Start, Finish, and Percent (%) Complete.

When updating the task status, the following rules apply:

• You can enter 100 as the percent complete value for tasks with a status of "Started".
• You can only mark tasks as "Completed" if the resource assigned to the task has no remaining ETC on the task.
• If you change the status of the task to "Completed", the % Complete field automatically updates to 100. If you then reduce the percent complete value, the status changes to "Started".
• If the task is a milestone, you can select a status of "Completed" or "Not Started".
• If the task has an ETC greater than zero or has actuals but it has not started, you cannot change the status to "Not Started" unless you first remove the ETC and actuals from the task.
• If the task has an ETC greater than zero, you cannot select a status of "Completed".

More information:

Define Task General Properties

Define Task Advanced Properties

View Task Percent Expended Amount

Percent Complete Indices