How to Process Chargebacks › Rule Headers and Time-based GL Allocations

Rule Headers and Time-based GL Allocations

Debit and credit rules are composed of a header and a set of time-based GL allocations.

Rule Headers

A header uniquely describes the rule and is used during financial processing to match to transactions. Some examples include:

A debit rule DB-800 is described as charge code Expenses and transaction code techSup. Another debit rule DB-900 is described as charge code Expenses and transaction code SysMaint.

A credit rule CR-000 is described as location Santa Clara and resource class ENG. Another credit rule CR-111 is described as location Bournemouth and resource class ENG.

The GL allocation code used to create and identify rules can be configured to auto-populate.

Time-based GL Allocations

Debit and credit rules are composed of a header and a set of time-based GL allocations. Time-based allocations determine how much departments are debited or credited for costs during a time period. Chargeback rules are based on the following:

• Full GL Account. Determines the general ledger (GL) account the cost is charged to and the department responsible for the cost.
• Fiscal time period. Identifies the time period for the GL allocation.
• Allocation percentage. Determines the percentage of the total cost debited or credited to the full GL account.