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Distribute PeopleSoft Reports

If you select EMAIL or WEB as the Output destination type, you can distribute a PeopleSoft report electronically to operators, groups of people, or individuals. Use the Distribution page to specify your email distribution list, an email subject, and message text.

Follow these steps:

  1. Open the PeopleSoft job that runs the report you want to distribute.

    The Basic page of the PeopleSoft dialog opens.

  2. Click Distribution in the left pane.

    The Distribution page opens in the right pane.

    Note: To enable the fields on this page, you must select EMAIL or WEB as the Output destination type on the Other PS Parameters page.

  3. Specify the following distribution information:
    Folder name

    (Optional) Defines a report folder name for the contents of this distribution list.

    Example: Month-end

    Use default distribution

    (Optional) Sends the output report to the operator ID you specified in the PS operator ID field in the Other PS Parameters page.

    Note: Select this option to avoid specifying a distribution list of operator IDs.

    User distribution list

    (Optional) Specifies an operator ID to send the output report to.

    Roles distribution list

    (Optional) Specifies the name to represent the role of the individual who is receiving the report.

    Email with log

    (Optional) Emails job logs along with the report to a recipient on the distribution list.

    Email web report

    (Optional) Emails a web report along with the report to a recipient on the distribution list.

    Email subject

    (Optional) Defines the subject title.

    Example: Month-end report

    Message text

    (Optional) Defines the email body text.

    Example: The report is available for distribution

    Email address list

    (Optional) Specifies the email address for a recipient on a distribution list.

    Example: jsmith@anycompany.com

  4. Click OK.

    The PeopleSoft report distribution information is defined.