Sometimes it is necessary to make temporary changes to the ERO table for a situation such as the need to apply a legal hold to a group of reports. It is important to have a procedure for this situation that will not compromise the retention schedule of the reports.
Business Value:
This technique allows reports to be kept until an external event allows them to be deleted. During a legal action, reports need to be retained until the action is settled. If they are allowed to expire using their normal retention, legal evidence could be destroyed and fines could be imposed.
Additional Considerations:
Assume that a report called STATEMENT is normally kept for 10 years, using the following ERO entry:
/STATEMENT ALL RETPD=3650 DRETPD=5
It is extremely important not to delete the entry from the ERO table. Unless you have a catchall entry, this will cause all STATEMENT reports to expire from ERO and the PRETAIN=TABLE entry will cause them to be deleted during the next backup cycle. You could change the RETPD parameter to RETPD=9999, but when the legal hold is removed, you would have to change them back to their previous values - RETPD=3650 DRETPD=5
Using comments in the ERO table is a good way to handle this situation. As shown below, an asterisk in column 1 indicates a comment line.
*********************************************************************** * LEGAL HOLD FOR STATEMENTS REQUESTED * DATE: YYYY/MM/DD * CHECK WITH LEGAL BEFORE REMOVING THIS HOLD ********************************************************************** * STATEMENT-ALL ALL RETPD=3650 DRETPD=5 /STATEMENT-ALL ALL RETPD=9999 DRETPD=5 *************************** END LEGAL HOLD *************************
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