Managing Change › Change Calendar › Export Schedules to iCalendar

Export Schedules to iCalendar

The iCalendar format is an industry standard for data exchange that allows change order schedules to be imported into many widely used calendaring applications, including Microsoft Outlook and Lotus Notes.

Note: When exporting schedules on some calendaring programs, choosing the Open option instead of Save causes the file to import incorrectly. To avoid this issue on Knowledge Management and Change Order schedules, select the Save option instead of Open. After saving the exported file, import it through the calendaring program's interface.

Important! The data you export is based on the current view. If you want to export a custom range of dates, such as 32 days, the export should be done from the list view. Otherwise, the view is truncated to a month or week, and it only exports that amount.

To display the Change Calendar

1. Click the Change Calendar tab.

   The Change Calendar filter fields appear.

2. Complete the search fields to display a calendar or list view that includes the change orders of interest.
3. Click Export.

   The Schedule Export page appears.

   Important! The SchedExpMaximum variable in web.cfg controls the maximum events allowed for an export. Increasing the default (1000) could cause system instability. If you attempt to export more than the value specified in SchedExpMaximum, a message appears refusing your exporting request.

4. Enter the location where you want to save an iCalendar file.

   An iCalendar file containing all events in the current view is saved at the specified location.