Data Mediation › How to Generate Invoices

How to Generate Invoices

You can use data aggregation to generate invoices in Accounting Component. You can run this aggregation process any number of times for a fiscal period to reflect the latest data that is imported into the system. Every time an aggregation is run for a defined fiscal period, the transactions created in the previous aggregation are deleted and new transactions are created to reflect the data being imported. If you generate an invoice after an aggregation, and again aggregate the data for the same fiscal period, the previously generated invoice has zero charges. These zero charges are due to the transactions being rolled back on re-aggregation.

New transactions are created as part of the re-aggregation. You regenerate invoices to capture the new transactions. You can use invoice groups and create invoices in batch mode. If two different data sets are involved at two different times, you can aggregate when the first data set is imported and again aggregate after the second data set is imported. You then generate invoices after all the data for that fiscal period has been received and verified.

To generate invoices using Data Mediation, do the following:

1. Create profiles for each data set that has to be mediated and then aggregated.
2. Import the data (files and external database) for the associated profile.
3. Define fiscal periods to fit the business model.
4. Aggregate data (one or more times) so that the metric result tables and the Accounting Component transactions are created. Repeat the aggregation process if any new data is imported or changed for that fiscal period.
5. After all the data is received and is aggregated, generate the invoices that reflect the aggregated data.