Using Accounting Component › Invoicing and Financial Reporting › Batch Printing

Batch Printing

Accounting Component offers a Batch Printing option, allowing you to create print jobs and print invoices individually or as a whole. A print job is a collection of invoices that have been grouped according to the specified credentials. After it has been created, the collection remains unchanged and its invoices may be printed as a whole or individually at any time.

To print in batch

1. Click Accounting, Invoices, Batch Printing.
2. Click Add Print Job.
3. Enter the Name and Description.
4. Select the appropriate Invoice Group.

   An Invoice group is a set of accounts that you can run together in one instance. With the Batch Printing feature, invoice groups serve as an invoice filter. That is, only those invoices that are associated with the accounts in the selected invoice groups are included in this print job.

5. Select Services.

   Select all Services (the default) or further refine your number of invoices by filtering by Service name. Click the search icon to select individual services.

6. Select Billing Cycles.

   By including specific types of billing cycles, the number of invoices in the collection is once again decreased. Note that this billing cycle is for the account, not at the Invoice Group.

7. Click Add.

   Once a print job has been added, the Batch Printing user interface can be used to manage them. Clicking a print job changes its details on the right. You can delete the selected print job or reuse it.

   • To delete a print job, select the print job from the list and click Delete.
   • To reuse a print job, select the print job from the list and click Reuse. This action discards the old invoices and populates the print job with new invoices. The same print job filtering credentials are used.
   • Click Print to print the entire print job.

Note: You can return the invoices in reverse order or filter the invoices by selecting a specific Item Status.

By default, 50 invoices are returned for each page. To adjust this number, specify the desired amount and click Refresh. Clicking an invoice launches it into a new window serving as a print preview tool. Select the invoices to be printed by either checking the check box next to it or using the check all feature. This tool can also check all invoices by item status. By clicking the Reverse Order checkbox, the checked invoices on the current page is printed in ascending order.

After each print item is completed, the status for each item is updated and the print job status appears at the top.