Using Accounting Component › Invoicing and Financial Reporting › Add a Static Invoice Group

Add a Static Invoice Group

Static Invoice Groups contain an account list that is comprised of accounts that have been manually assigned to it. Accounts assigned to a static invoice group cannot be assigned to any other group. Any accounts assigned to an invoice group remain unless explicitly removed or deleted from the system. The account list for active groups can be further expanded by directly selecting and adding accounts to it.

To add an Invoice Group

1. Click Accounting, Invoices, Groups

   The list of Invoice Groups created for the current Business Unit appear.

   Note: You can change the Business Unit by clicking the Change Business Unit button and selecting one from Search Business Units dialog.

2. Click the Add button.
3. The Add New Invoice Group window appears.
4. Complete the Invoice Group information:
   • Business Unit - Indicates the Business Unit to which the group is being added.
   • Group Name - The name of the Invoice group you are creating.
   • Dynamic - Indicates the group type. Do not select it for this procedure, because groups are static by default.
   • Comments - Add comments (optional).
5. Complete the Accounting Profile information
   • Billing Cycle - Determines the cycle when an account is invoiced. Choices are Daily, Weekly and Monthly. This field is used in conjunction with Billing Cycle Interval.
   • Billing Cycle Interval - Used in conjunction with Billing Cycle, it indicates the number of billing cycles that must elapse before an account is invoiced.

     For example, to specify a quarterly billed account, select a monthly billing cycle, and specify 3 as the billing cycle interval.

   • Period Start Date - Indicates when the accounting profile billing period begins. Choices include when the department was created, when the account was opened, or the current date that the accounting profile is created.
   • Period End Date – Indicates when the accounting profile billing period ends.
   • Days Due Default - Calculates the number of days past the date of the invoice that payment is due.
6. Review the information on the Group Confirmation window. Click Next, if everything is correct or click Back if you wish to make changes.

   The Account List window appears, enabling you to add accounts to your newly created Invoice group.

7. Click Add Accounts and use the shuttle box to move any accounts you wish to include in the account list. Verify that all selected accounts appear in the Accounts to Save column, and click OK.
8. Click Next and apply the appropriate Scheduler settings giving the billing date and the time zone.
9. Set the status to Active and click Finish.

   The Invoice Groups window appears, reflecting your newly created group.