Configuring the Management Console › Manage Email Schedules

Manage Email Schedules

Operators with permission to view a report can email the report in PDF format to specified recipients. These operators can change or delete email schedules they created, and they can unsubscribe themselves from scheduled email messages.

UC Monitor operators cannot change report schedules created by other operators or by the administrator. That function requires administrator account permissions. Administrators can change and delete email schedules that they created or that were created by UC Monitor operators.

Use the OPTIONS menu to create an email schedule. Use the following procedure to change or delete email schedules.

Follow these steps:

1. Click Administration, Console, Scheduled Email in the navigation bar.

   The Scheduled Email List opens. Email schedules created by the UC Monitor user who is logged in are visible in the list. The administrator can see all schedules.

2. Take the following steps to change an email schedule:
   1. Select the schedule you want to change and click Edit.

      The Scheduled Email Properties page opens.

   2. Complete the following fields and then click Save.
   • Send To: Enter email addresses in the following format: <name>@<domain>.
   • Reply To: The email address of the user who configures the email schedule. This option is available only when the administrator has configured a “Reply To” address in the user properties.
   • Subject: A descriptive subject for the emailed report. Include the report title and Locations or components included in the report.
   • Message: (Optional) A message to accompany the emailed report.
   • Time Zone: Select the time zone of the intended recipient.
   • Send Now: Select this option to send the email immediately.
   • Send on a Schedule: Select this option to send the report on a regular basis. When selected, the following options appear:
     • Send Daily: Send the email once per day. If enabled, reveals check boxes where you can select the day of the week to send the report. By default, the report is mailed every weekday (Monday through Friday) at 0:30 hours in the time zone of the management console. The time frame of the daily report is the previous day.
     • Send Weekly: Send the email once per week. By default, the report is mailed every Sunday at 01:00 in the time zone of the management console. The time frame of the weekly report is the previous week (Sunday through Saturday).
     • Send Monthly: Send the email once per month. If enabled, reveals menus where you can select the day of the month to send the report. The monthly schedule sends the report on the first day of each month at 01:30 in the time zone of the management console. The time frame of the monthly report is the previous month. This option is available only for Capacity Planning reports.
   • Output Orientation: Select whether the email displays the report in portrait format or landscape format.
   • Page Size: Select a page size that accommodates the amount of data in the report. For example, for a report in the Landscape orientation, select the Legal paper size, which is wider than the Letter size.
3. Take the following steps to delete an email schedule:
   1. Select the schedule you want to delete and click Delete.
   2. Click Delete to confirm the deletion.

      The schedule is removed from the list. Reports are not emailed to the designated recipients.