Control File › Activity Maintenance › Activity Maintenance Panel › Panel Field Descriptions

Panel Field Descriptions

Action

Display only. This field displays the action that you entered on the previous panel.

Activity

Display only. This field displays the activity that you entered on the previous panel.

Allow this activity by

In order for users to be granted access to the activity, they must be defined to one of the user ID classifications, or The following User Id(s), or The following groups(s) fields on this panel.

The fields: Operations?, Group Administrators?, Owner?, Users sharing a group?, and Anyone? are user ID classifications. An N in any of these fields causes the user security exit to be bypassed for that classification (CA‑PanAPT does not use this field to determine if the user can perform the activity.)

Operations?

Required. Length: 1. Type: alphabetic. Valid values: Y (Yes), N (No), or D (Deny):

Y

All user IDs that have been given the Operations attribute can perform this CA‑PanAPT activity.

N

This class of user is not checked.

D

All user IDs that have not been given the Operations attributes cannot perform this CA‑PanAPT activity.

Security Exit Status

Required. Length: 1. Type: alphabetic. Valid values: A (Active) or I (Inactive):

A

A Security Exit Program is active for this CA‑PanAPT activity.

I

The Security Exit Program is inactive for this CA‑PanAPT activity.

This field is displayed only if it is applicable for this activity.

Group Administrators?

Required. Length: 1. Type: alphabetic. Valid values: Y (Yes) or N (No):

If this activity pertains to Inventory Records, Move Requests or User ID Maintenance, a Y in this field indicates that any user who is a Group Administrator in a group which the Owner of the record is in can perform this function. If there is no Owner for the activity, a Y in this field indicates that a user who is a Group Administrator in any group can perform this function.

Owner?

Required. Length: 1. Type: alphabetic. Valid values: Y (Yes), N (No), or D (Deny):

Y

The Owner of the record in question can perform this activity on that record.

N

This class of user is not checked.

D

The Owner of the record in question cannot perform this activity on that record.

If one of the other user ID classifications is specified as Y, and the Owner is specified as D, the user can perform the activity if they are not the Owner. This is useful to prevent users from approving their own work.

The Owner of a user ID record is the user ID being accessed. The Owner of a Move Request is the user who added the Move Request.

The Owner of an Inventory Record is determined as follows:

• If the action being performed is Add, Approve, Change, Delete, or Inquire, the Owner is the Permanent Owner, that is, the user ID in the Owner field of the Inventory Record. If the record has no Permanent Owner, the user ID that the record is assigned to is considered the Owner.
• If the action is Assign, Retrieve, Release, or Transfer, the assigned-to user ID is considered the Owner of the record. If the record is not assigned, the Permanent Owner is used (which is always true if the action is Assign, and is never true if the action is Transfer or Release).

Users sharing a group?

Required. Length: 1. Type: alphabetic. Valid values: Y (Yes) or N (No):

Y

All user IDs that share a group with the originator of the Move Request, the Owner of an Inventory Record, or the user ID being accessed in User ID Maintenance can perform this activity on the specified record.

N

This class of user is not checked.

The Owner is not considered to share a group with themselves. See above for more information about how the Owner of a record is defined.

If the Owner of an Inventory Record is a group, that group must be defined to CA‑PanAPT as a user ID, and the group name must be included in the Group Information section of its own user ID Record.

Follow these steps to allow access to a record by members in a group:

Include the group name on the User Id Maintenance panel for each user in the group.

Enter Y on this panel for Users sharing a group?.

No users in the group can access this activity if the following conditions exist:

• The group is included when registering a user ID.
• An N is entered for Users sharing a group?.
• The group is not included under The following group(s):.
• The Inventory Record is neither owned by a user in the group nor owned by the group.

All users in the group can access this activity if the group is included when registering a user ID and either:

• A Y is entered for Users sharing a group?, the group is not included under The following group(s):, and the Inventory Record is owned by a user in the group.
• The group is included under The following group(s):. In this case, any user in the group can access any record, regardless of the Owner.

Anyone?

Required. Length: 1. Type: alphabetic. Valid values: Y (Yes), N (No), or D (Deny):

Y

Any CA‑PanAPT user can perform this activity.

N

This class of user is not checked.

D

Any CA‑PanAPT user cannot perform this activity.

The following User Id(s)

There are ten fields for the entry of up to ten specific CA‑PanAPT user IDs that are specifically and separately authorized to perform this activity.

The following group(s)

There are ten fields for the entry of up to ten specific user‑defined group Ids. Users who are members of any one of the given groups are then given authority to perform this CA‑PanAPT activity on any record.

Note: CA‑PanAPT does not edit the group name. It is up to the user to establish that the group name entered corresponds to the group name desired.

Final Panel Processing

When you have completed viewing or updating data on this panel, press ENTER. CA‑PanAPT takes the requested action and updates the Control File with the data you entered. You then return to the Control File Maintenance Entry panel.

Discontinue Processing

If you want to exit this function without completing the action, enter the END command (PF3). You then return to the Control File Maintenance Entry panel.

Note: To restrict an activity, update (CHG) the activity so that no user (except the CA‑PanAPT systems administrator) can use it by placing a D for Anyone.

You can also activate the Security Exit Program to further control the usage of selected activities by denying Anyone. This is done by placing a D for Anyone.