Introduction › Types of Users › Authorization

Authorization

The following charts describe how authorization works. Each column heading represents a field in an Activity Record. To see the results of setting the Group Administrators? flag to Y, look in the Group Admin. column. You can see that System Administrators and Group Administrators in the Owner's group can perform the activity, and no one else. If more than one flag in the Activity Record is set to Y, any category with a Y in any column can perform the function.

The Owner of a Move Request is the user who added the Move Request. During User ID Maintenance, the Owner is the user ID being accessed.

The Owner of an Inventory Record is determined as follows:

• For Inventory Record Maintenance actions (Add, Change, Approve, Delete, Inquire), the permanent Owner of the Inventory Record (the user ID in the Owner field) is considered the Owner. If this field is blank, the assigned-to user for this record is considered the Owner.
• For Inventory Assignment actions (Assign, Retrieve, Transfer, Release), the user to whom the Inventory Record is assigned is considered the Owner. If the Inventory Record is not assigned, the permanent Owner of the record is considered the Owner. (In the case of Assignment, the assigned-to user ID is always blank, so the permanent Owner is always used.)

Note: The Operations category in the left-hand column should be taken to mean users with the Operations attribute who do not belong to any groups. A user ID with the Operations attribute can also belong to other categories. Group Admin. - same group means a user ID who is an administrator in the Owner's group. G.A. - other - shared group means a user ID who shares a group with the Owner and is an Administrator of a different group. G.A. - other - no shared group means a user who is a group administrator but does not share a group with the Owner.

The first chart describes authorization for activities pertaining to Inventory Records, Move Requests and User ID Maintenance.