Setting Up Your Accounting Structure › Overview

Overview

Before you can begin using CA PMA Chargeback, DataManager must know how each application needs to have its data keyed. This is achieved by having each PMA application create its own construct (an application identifier) that is appended to a DataManager output record (ORD). While each application is identified by a unique construct, a record can have more than one construct associated with it. In other words, a record can be used by more than one application. That means ORD data records can have several 'C'type fields, each for a different application's construct.

The definition of information required for this process falls under the category of Table Maintenance Functions and is handled by CA PMA Chargeback Acctdefs tasks.

Accounting definition functions are invoked when you select Acctdefs by placing the cursor next to Acctdefs keyword on the CA PMA Chargeback Primary Panel's action bar and pressing Enter. The Acctdefs pull-down shown on page Overview appears. The Acctdefs pull-down presents you with three choices that are used in creating the CA PMA Chargeback construct:

1

Accounting Structure

2

Accounting Sources (R)

3

Period Tables

Note: Construct definition is normally the responsibility of the CA PMA Chargeback Administrator working in concert with the DataManager Administrator. Construct definition is usually a onetime only task occurring during implementation. However, when additional records are required for processing, some functions may need to be repeated.

Acctdefs Pull-Down

  USERID                   CA PMA Chargeback                  MM/DD/YY HH:MM:SS
  __    Acctdefs   Cbdefs   Query   Data   Period   Options   Exit   Help
        _______________________________
        |       Acct Definitions
        |
        | _ 1. Accounting Structure
        |   2. Accounting Sources (R)
        |   3. Period Tables
        |------------------------------
        |
        |   F12=Cancel
        |______________________________
 
 
 
 
 
 
  Command ===> ____________________________________________________________
  F1=Help  F3=Exit  F4=Prompt  F9=Command  F10=Action Bar  F12=Cancel  PA1=Susp

A 1-character field allows you to make a selection using a mnemonic that can be either a number or the first letter of an action. Note that when actions have duplicate first letters, you can use either the number or the letter supplied in parentheses.

You can also make your selection by tabbing the cursor next to the action you want to perform and pressing Enter.

An overview of the Acct Definitions options used in construct building is provided below.

1. Accounting Structure

Lets you define up to five accounting levels within your organization.

2. Accounting Sources

Enables you to specify the ORD field name(s) (the source fields) from the DataManager output record definitions that contain the value(s) for each level of your accounting structure.

3. Period Tables

Enables you to maintain fixed periods across all ORD input records. The PERTAB Table, an accounting period definition table, is maintained to specify the date and time for a given period. This data is used to indicate the period to which a given detail record is allocated.