Setting Up Your Accounting Structure › Defining Your Accounting Sources › Accounting Sources Entry Panel

Accounting Sources Entry Panel

The Accounting Sources Entry panel lets you examine, define, and optionally update detail information for an accounting structure. It displays information meeting the ORD Type and Structure search criteria you specified on the Accounting Sources primary panel. This panel gives you a true representation of the detail in the ACCSRTAB table.

Note: You must define sources for every ORD Type that CA PMA Chargeback uses.

The Accounting Sources Entry panel, provided on the next page, shows how to provide the definition for an accounting structure called Division without using the Lookup Table option. You can define up to three field names. Note that each structure can be comprised of up to three source fields/subfields. In this example, Division is composed of three fields: JOBNAME, ACCTCODE, and USER-INFO. It shows the sources for the MBJ ORD (A):

• The first four characters of the JOBNAME field concatenated with
• The first eight characters of ACCTCODE field concatenated with
• The first four characters of USER-INFO field

  The following diagram shows you STRUCTURE1 (DIVISION).

  
                               ------ DIVISION Length (16) -----
                A.             ▼A B C D 1 2 3 4 5 6 7 8 X Y Z 1▼
                               |-------|---------------|-------|
                               |1 2 3 4|1 2 3 4 5 6 7 8|1 2 3 4|
                               |JOBNAME|----ACCTCODE---|-USER--|
                                                         INFO
                                   ▲           ▲          ▲
                                   |-----------|----------|
                B.     
  

A.

When ORD records are processed, the values contained within these fields are displayed for this structure (DIVISION).

B.

These are the ORD field names.

Caution The sum of the Length column contained on the Accounting Sources Entry panel must not exceed the length of the structure as defined on the Accounting Structure panel shown on Accounting Structure Panel.

  USERID                     CA PMA Chargeback                MM/DD/YY HH:MM:SS
  __    Acctdefs   Cbdefs   Query   Data   Period   Options   Exit   Help
        +-- CBASRCE --- Accounting Sources Entry --------------+
        |      Panel  Exit  Help
        | ----------------------------------------------------
        |  Type information. Then select an action.
        |
        |  Version  . :                 Acct Version : PROD
        |  ORD Type . : MBJ          
        |  Structure  : DIVISION         
        |
        |  Lookup Table ________  
        |
        |  ORD Field Name    St  Length
        |
        |  JOBNAME_________  01  04    
        |  ACCTCODE________  01  08    
        |  USER-INFO_______  01  04    
        |
        |   F5=Save   F6=Delete   F11=Lookup
        +------------------------------------------------------+
 
  Command ===> ____________________________________________________________
  F1=Help  F3=Exit  F4=Prompt  F9=Command  F10=Action Bar  F12=Cancel  PA1=Susp

The following is a description of the Accounting Sources Entry panel.

Access

The Accounting Sources Entry panel appears when one of these events occurs:

• You press F2 (Create) on the primary panel.
• You make a selection on the Accounting Sources List or Expanded List panel.
• You return from the Lookup Table entry panel by pressing F3.

                         -----------------
                         | Expanded List |
                         |>Enter         |
  ----------------     ----------------- |
  | Acctg Sources|     | Acctg Sources | |
  |   Primary    |     |     List      |_|
  |>F2           |     |>Enter         |
  --------|-------     --------|--------
          |                    |
          ----------|-----------
                    v
            -----------------
            | Acctg Sources |
            |     Entry     |
          ----------------- |
          |  Lookup Table | |
          |     Entry     |_|
          |>F3            |
          -----------------
  

Input

The following Accounting Sources Entry panel fields (C-F above) are available for input:

Lookup Table (optional)

This optional feature is used to identify the specific entities within an Accounting Structure. It allows you to define a meaningful name for each entity. Enter a name (up to eight alphanumeric characters) that is associated with the structure you are defining. You are not restricted to the ORD Type from which the table was invoked. A discussion of the Lookup Table option is provided in Creating a Lookup Table.

Note: To view a list of defined Lookup Table names, press F4 (Prompt) while the cursor is positioned at the Lookup Table field.

ORD Field

Name

Defines the ORD Field Name that contains this structure's value.

St

Specifies which column in this field to start from when obtaining structure information.

Length

Specifies the length or number of columns to read from the start column when obtaining information to identify this structure.

Actions

F5=Save

Lets you add or update rows in the ACCSRTAB table.

F6=Delete

Lets you delete rows from the ACCSRTAB table.

F11=Lookup

Takes you to the Lookup Table entry panel (section Creating a Lookup Table ).

Note: You should save this panel using F5 before proceeding to the Lookup Table entry panel.

F4=Prompt

To view a list of defined Lookup Table names, press F4 (Prompt) while the cursor is positioned at the Lookup Table field.