Setting Up Your Accounting Structure › Defining Accounting Periods

Defining Accounting Periods

In order to maintain fixed periods across all ORD input records, an Accounting Period Table (PERTAB) is maintained to specify the End Date and Time for a given period. The PERTAB is used to determine the period to which a given detail record is allocated.

The contents of the protected display field Version, is determined by information you specify using the Options facility. See Versions for further details.

The following is a sample Accounting Periods entry panel.

  USERID                    CA PMA Chargeback                 MM/DD/YY HH:MM:SS
  __    Acctdefs   Cbdefs   Query   Data   Period   Options   Exit   Help
        +-- CBAPERE - Accounting Periods ------------+
        |      Panel  Exit  Help
        | ------------------------------------------
        |  Type information and save.
        |
        |  Version :
        |
        |          More: - + ____  Row 0001 of 0005
        |               End           End
        |  Cmd  Period  MM/DD/YYYY    HH:MM
        |
        |   _    001    01/31/1990    24:00
        |   _    002    02/28/1990    24:00
        |   _    003    03/31/1990    24:00
        |   _    004    04/30/1990    24:00
        |   _    005    05/30/1990    24:00
        |
        |   F5=Save   F7=Bkwd   F8=Fwd
        +--------------------------------------------+
 
  Command ===> ____________________________________________________________
  F1=Help  F3=Exit  F4=Prompt  F9=Command  F10=Action Bar  F12=Cancel  PA1=Susp

Note: The first time this panel appears, you are in insert mode; no lines appear under the Cmd column, the scroll bar does not show a row count, and the only active panel function key is F5. When you press F5 (Save), a message appears telling you the insert is successful. At this point, you are in update mode. The panel scroll bar provides a row count, the Cmd column is active (lines appear under the column) and all panel function keys are active. Pressing F5 (Save) displays a message telling you the update is successful.

Access

The Accounting Periods panel appears when one of these events occurs:

• You type AP in the fast path area of the Primary Panel's action bar.
• You select Acctdefs on the Primary Panel's action bar and then choose Period Tables on the Acctdefs pull-down.

  
          --------------------
          |Acctdefs Pull-down|
          |>3  Period Tables |
          ---------|----------
                   |
                   v
           -----------------
           | Acctg Periods |
           |     Entry     |
           |     Panel     |
           -----------------
  

Input

The following Accounting Periods entry panel fields are available for input:

Cmd

Used to specify commands. The only valid command for this panel is:

D Deletes individual rows from the table.

Note: You cannot delete a period once it has been closed.

Period

Contains the period identifier, a number, that is a key to the CCCTAB table.

Note: For validation, there must be no overlap between periods, and the date/times must be in sequence. Also, a period cannot be changed if it is the current period or if it has passed. This ensures that the contents of the CCCTAB are accurate.

End MM/DD/YYYY

Contains the ending date of the specified period. Its format is mm/dd/yyyy. You cannot save this data unless you provide an End Time for each period.

End HH:MM

Contains the ending time for the specified period. You must provide an End Time: no default is provided.

Actions

F5=Save

Lets you add and update rows in the table.

F7=Bkwd

Lets you scroll backwards through the table.

F8=Fwd

Lets you scroll forward through the table.