The Audit Report lists individual charges, the date and time
they were incurred, and the work unit involved. Thus, it
shows the quantity of resources consumed and the associated
charges at the most detailed level of transactions. Use the
Audit Report as a diagnostic and tracking tool when you
suspect there is a billing error, or to verify the amount of
credit owed to a user. There is a complex level and a unit
level version of the report.
The complex level audit report is a recap of the complex
level audit file. This file is created from the 01 cycles of
the Debit File (ACTSDT) and Credit File (ACTSCT) and contains
both standard and recurring debit and credit data. The
complex level audit file is updated when the INVOICE or
FINRECAP job is run.
The unit level report is a recap of the daily or monthly unit
level audit file. This file is created from the 01 cycles of
the Accounting journal files. Optionally, you can create the
unit level report from one of the journal files. Figure 6-20
shows a sample unit level Audit Report created from the Batch
Job Journal File (ACTJBJ).
The report heading contains the installation name, the Audit
Report label (for example, Accounting Audit Report for Unit:
P), and the date on which the report was run.
The first page of the report identifies the source of the
data. That is, the input file(s). For a complex level
report, this is the complex level audit file. For a unit
level report, this is the daily or monthly unit level audit
file or a journal file.
The report contains the following information:
COST CENTER VALUE--The Cost Center identifier.
WORKUNIT VALUE--The work unit (job, user, etc.).
WORKAREA--The contents of the work area field of the
Audit File record (for example, job group requested and
received for batch jobs).
BILLSTAT--The billing status. B=Bill, N=No Bill.
FILE--The original source of the data. On the complex
level audit report the FILE names are:
EXT--External File
SDT--Debit File
SCT--Credit File
On the unit level audit report the FILE names are the
journal file identifiers. For example, JBJ--Batch Job
Journal File.
SYSID--The system identifier.
RUN or END TIMESTAMP--The RUN time stamp from the audit
file indicating when the audit file was updated with the
record, or, if the report was run from a journal file,
the END time stamp from the journal file. All records
added to the audit file by a single DAILY or external
file update job will have exactly the same run time stamp
value. Manually entered debits and credits will have run
time stamps based on the entry date and time.
BILLING TIMESTAMP--The date and time the transaction was
billed. The source of the billing time stamp differs
depending on the record. It is user-defined on the
Journal File Eligibility panel. By default, if the
record is from the Batch Job Journal File, the source is
RDRTS. For other journal files, it is ENDTS. If the
record is from the Debit or Credit file, the billing time
stamp is entered manually.
YEAR/MONTH/DAY--The CA MICS date that the transaction
occurred. This is based on the ENDTS of the original
data record. For reports run from a journal file, this
is the date of the record in the journal file.
AYEAR/AMONTH/ADAY--The accounting date that the
transaction occurred.
INVC CTGY--The user-assigned invoice category, which
identifies the resource consumed.
COMP CODE--The computation code, which was assigned via
the Algorithm Specification panel and the Rate Table
parameter, and identifies the charging element used to
measure the usage.
QUANTITY--The measured quantity of the charging element.
RATE--The rate at which the charging element was billed.
CHARGE--The amount the user was charged.
The report also shows a total charge by SYSID and a grand
total for all charges contained in the report.
Because the report is so long, you should not run it on a
daily basis unless you need to track a particular item daily.
If you need a full report, run it on microfiche rather than
paper.
RUNNING THE REPORT
Run the complex level or unit level Audit Report by following
the directions in Section 5.4, Producing Audit Reports. You
can select the complex or unit level report from the Audit
Reports menu (MWF;4;2;4;5;1;4).
You can also run a smaller report by specifying keyword
values to limit the number of transactions included in the
report.
The necessary control cards must be read in via a //SELECTIN
DD statement that is contained in the AUDITRPT member in
sharedprefix.MICS.CNTL (complex level) or prefix.MICS.CNTL
(unit level). Each control card must have a keyword
beginning in column one followed by the qualifying values,
each separated by a space. The keywords and the maximum
number of possible qualifying values that can be read into
the program are as follows:
Keyword Maximum Number of Occurrences
------- -----------------------------
COSTCTR1-9 25
COMPCODE 99
INVCCAT 99
SYSID 25
BILLDATE 25
FROMDATE 1
TODATE 1
RUNTS 25
FRRUNTS 1
TORUNTS 1
RUNDT 25
FRRUNDT 1
TORUNDT 1
WORKAREA 25
W1AREA 25
W2AREA 25
WORKUNIT 25
ZONE 9
Keyword Notes:
o At the complex level, use the WORKAREA keyword to specify
values from the Reason field of the Debits and Credits Data
Entry panel.
o Use the BILLDATE keyword to specify values from the BILLTS
field.
o BILLDATE, FROMDATE, and TODATE are read in with a DATE9.
format. The following is a control card example for
BILLDATE:
BILLDATE 12SEP2002
o Use BILLDATE to specify up to 25 Billing Time Stamps to
include in the report. Use FROMDATE to include any date
later than or equal to the specified date. Use TODATE to
include any date prior to or equal to the specified date.
Use FROMDATE and TODATE together to specify a range of
dates to include in the report.
o RUNDT, FRRUNDT, and TORUNDT are read in with a DATE9.
format. The following is a control card example for RUNDT:
RUNDT 12SEP2002
o Use RUNDT to specify up to 25 Run Date Time Stamps to
include in the report. Use FRRUNDT to include any date
later than or equal to the specified date. Use TORUNDT to
include any date prior to or equal to the specified date.
Use FRRUNDT and TORUNDT together to specify a range of
dates to include in the report.
o RUNTS is read in with a DATETIME21.2 format. The following
is a control card example for RUNTS:
01SEP2002:01:19:08.17
o Use RUNTS to specify up to 25 Run Time Stamps to include in
the report (date is ignored). Use FRRUNTS to specify the
earliest time to include in the report. Use TORUNTS to
specify the latest time to include in the report. Use
FRRUNTS and TORUNTS together to specify a time range to
include in the report.
o W1AREA selects on bytes 1-8 of the WORKAREA field.
o W2AREA selects on bytes 9-16 of the WORKAREA field.
o Values containing embedded blanks can be read by coding the
keyword followed immediately by an '=' and the value. For
example, a control card to select COSTCTR1 values of 'AAA
BBB' (three embedded blanks) would be coded as follows:
COSTCTR1=AAA BBB
Y O U R C O M P A N Y N A M E 17:07 WEDNESDAY, DECEMBER 1, 2002 1 ACCOUNTING AUDIT REPORT FOR UNIT: P THE FOLLOWING INPUT FILE(S) WERE USED FOR THIS REPORT: ------------------------------------------------------ DETAIL.ACTJBJ01 --------------------------------------------------------------------------------------------------------------------------------- Y O U R C O M P A N Y N A M E 17:07 WEDNESDAY, DECEMBER 1, 2002 2 ACCOUNTING AUDIT REPORT FOR UNIT: P INVC COMP COST CENTER VALUE(S) WORKUNIT VALUE CTGY CODE QUANTITY RATE CHARGE --------------------------------------------------------------------------------------------------------------------------------- AS CJ1LH60 1100 0023 3.0600 $0.2200 $0.6700 C WORKAREA/BILLSTAT: 199@TSO /B TSO FILE/SYSID: JBJ/S008 000-000 END TIMESTAMP: 01SEP2002:01:19:08.17 J BILLING TIMESTAMP: 31AUG2002:21:47:27.10 CJ1LH60 YEAR/MONTH/DAY: 02/09/01 AYEAR/AMONTH/ADAY: 02/09/01 --------------------------------------------------------------------------------------------------------------------------------- SUB TOTAL $0.6700 MINIMUM 9400 JMIN $2.0000 $2.0000 ZONE DIFF 9500 ZDIF $3.0000 $3.0000 SURCHARGE 9600 SURC $4.0000 $4.0000 PRIORITY 9700 PRIX $5.0000 $5.0000 --------------------------------------------------------------------------------------------------------------------------------- SUB TOTAL $14.0000 --------------------------------------------------------------------------------------------------------------------------------- TOTAL FOR RECORD 1: $14.6700 ===================
Figure 6-20. Unit Level Audit Report
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