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The Budget Threshold Report lists the percentage of the
budget that has been expended. This report is produced when
actual month-to-date charges in the ledger file exceed the
percentage of the budget allocated for each month, as
specified in user-defined thresholds. One of the options when
you produce this report is to activate alerting through an
interface with the ServicePlus Service Desk when the
thresholds have been exceeded.
The report is generated by executing MICF inquiry ACTSVD.
We recommend that you schedule this MICF inquiry weekly in
production reporting so you can use it to adjust the
budget.
BODY CONTENTS
The report title contains the data center name and the
report name and date (for example, Budgetary Threshold Report
August, 2005).
The center heading of the report shows the cost centers for
which the report was produced. If they were provided in the
Cost Center Attributes File, the names and addresses
associated with the cost center values (the report recipient)
are printed in the upper left corner of the report. The upper
right corner of the report shows the format type(computation
code/cost center), the bill date, the status
(billable/non-billable cost centers), and the percent of the
budget that was used.
REPORT OPTIONS
The available options for this report are as follows:
o Threshold Alerting YES|NO
If the option is set to YES, the ServicePlus Service Desk
will be alerted when the percent of the budget actually
used exceeds the threshold specified by the Percent
Budget Amount Threshold option. The default value is NO.
For more information on using the ServicePlus Service
Desk alert facility, see Section 4.9 of the PIOM.
o Report Format COMPCODE | COSTCTR
Computation code format prints line items that are
summarized by computation code and rate. Cost center
format prints line items that are summarized at the cost
center level. The default value is COMPCODE.
o Cost Center Level 1 | 2 | 3
This field defines the cost center level at which line
items will be summarized on the report. Valid values are
1 to 3. The default value is 1.
o Percent Budget Amount Threshold 0-999
This field defines the threshold. Use it to specify what
percent of the budget is allocated for each month. The
Budget Threshold Report will be produced when the percent
of the budget actually used exceeds this threshold.
o Budget Table Work | Active
The active budget table contains budgeted amounts for the
last accounting period. The active budget is referred to
as (01).
The work budget table contains all the budgeted amounts in
the active table, plus budgeted amounts for future
accounting periods, such as next month or next fiscal
year. Budgeted amounts are copied from the work table to
the active table by the CLOSETBL batch job when they
become effective. The work budget table is referred to as
(00).
The default value is WORK.
USAGE CONSIDERATIONS
This inquiry provides a user exit that you can use to
perform additional data selection from the CA MICS database.
To invoke this exit, you must first copy the shared inquiry
into your private MICF catalog; then select it for
modification. Finally code SAS statements in the SELECT
macro, bracketed by the %MACRO and %MEND statements.
The default for the SELECT macro is null. This macro is
invoked when the observations are read from the specified
CA MICS files. You can use it to delete observations from
the data as it is selected. For example, in a system
activity study, you could select the cost centers that start
with A. You would then code the following:
%MACRO SELECT;
IF COSTCTR1 =:'A';
%MEND SELECT;
Note that you do not have to code the %MACRO and %MEND
statements; they are already provided for you.
COMPLEX REPORT CA MICS IS Management Support System Budget Threshold Report TO: Security DEVELOPMENT: Security FMT: Computation Code 1034 Wood Oak DR. PAGE NO. - 1 Reston, VA. 21234 BILL DATE - 08/16/07 STATUS: BILL Budget Used: 25% CATEGORY RESOURCE / UNITS QUANTITY RATE CHARGES BUDGET % BUDGET EXPENDED ---- -------------------------- ------------- ------------- ----------------- -------------- ----------------------- 1100 CENTRAL PROCESSOR(S) (0023) TCB SECONDS 7687.799 $3.0000 $23,063.40 $50,000 46.13 (0024) SRB SECONDS 491.690 $4.0000 $1,966.76 $7,000 28.10 (0252) STEPS 18744.000 $6.0000 $112,464.00 $150,000 74.98 1200 CHANNELS (0097) 1000 EXCPS 11624.121 $5.0000 $58,123.79 $75,000 77.50
Figure 6-7a Budget Threshold Report
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