|
|
|
The Cost Center invoice type provides individual line items summarized to the specified cost center level. Figure 4-47 is a worksheet to specify the format for Cost Center invoices.
_____________________________________________________________ +-----------------------------------------------------------+ | Date: __/__/__ Administrator: _________ | +-----------------------------------------------------------+ Format Options for Cost Center Invoices Format name ===> ________ Format description ===> ______________________________ Cost center level of line items ===> _ Line item format ===> ________ Print subtotals at cost center level ===> _ Print year-to-date amounts at bottom of invoices ===> ___ Print budget information at bottom of invoices ===> ___ Print totals in euro and national currency ===> ___ Print footnote as shown below: _____________________________________________________________ _____________________________________________________________
Figure 4-47. Cost Center Invoice Options Worksheet
Use the worksheet to define the following parameters:
o FORMAT NAME
Description: The name of this invoice format entry.
Accounting and Chargeback will store the options you
select as a set that can be referenced by its format
name. You can produce invoices with these same options
by specifying this format name.
Default: None
Values: Character, length 8
Note: This is a required field.
o FORMAT DESCRIPTION
Description: A short description identifying this
invoice format.
Default: None
Values: Character, length 30
o COST CENTER LEVEL OF LINE ITEMS
Description: This field defines the cost center level
to which line items will be summarized on the invoice.
Default: 1
Values: Numeric, 1 to 9
Note: This is a required field.
o LINE ITEM FORMAT
Description: The format in which invoice line items
will be printed. Valid values are CHARGE, BUDGET, YTD,
and BUDYTD. Refer to Sections 6.1.1 and 6.1.1.1 for
additional information.
CHARGE This format provides lines designated by
the specified cost center level. The columns
are cost center value and charge.
BUDGET This format adds a monthly budgeted amount and
a variance from budget column to the CHARGE
format.
YTD This format adds a year-to-date billed
quantity and a year-to-date charge column to
the CHARGE format.
BUDYTD This utilizes the basic CHARGE format but
combines the BUDGET and YTD options. The
columns are current month charges, current
month budget, variance from current month
budget, year-to-date charges, year-to-date
budget, and variance from year-to-date budget.
Default: CHARGE
Values: CHARGE, BUDGET, YTD and BUDYTD
o PRINT SUBTOTALS AT COST CENTER LEVEL
Description: This option specifies the cost center
level at which line item subtotals will be produced. No
subtotals will be produced if it is left blank.
Default: blank (for no subtotals)
Values: Numeric, 1 to 9.
o PRINT YEAR-TO-DATE AMOUNTS AT BOTTOM OF INVOICES
Description: This option specifies whether year-to-date
amounts will be printed at the bottom of invoices.
Default: NO
Values: YES and NO
Note: This option has no effect if the YTD or BUDYTD
line item format has been specified. Year-to-date
information is always printed for these formats.
o PRINT BUDGET INFORMATION AT BOTTOM OF INVOICES
Description: This option specifies whether budget
information will be printed at the bottom of invoices.
Default: YES
Values: YES and NO
Note: This option has no effect if the BUDGET or BUDYTD
line item format has been specified. Budget information
is always printed for these formats.
o PRINT TOTALS IN EURO AND NATIONAL CURRENCY
Description: This option allows you to specify that
totals are to be printed in both the euro and national
currency. See Appendix C, Section 1 for instructions on
enabling this option.
Default: NO
Values: YES and NO
Note: Should one or more of the invoices in the run
specify that totals are to be printed in both the euro
and national currency, the grand total page will reflect
both currencies.
o PRINT FOOTNOTE AS SHOWN BELOW
Description: This option provides a place to enter a
one- or two-line footnote that will print at the bottom
of invoices.
Default: None
Values: Any alphanumeric characters. Two lines
maximum.
The example shown in Figure 4-48 specifies an invoice format
named DEFAULTC. This format will print line items at cost
center level 3 (APPLICATION) and subtotals at cost center
level 2 (DEPARTMENT). The BUDYTD line item format will be
used. No year-to-date amounts or budget information will be
printed at the bottom of the invoice. Refer to Figure 6-3
for an example of an invoice printed using these options.
_____________________________________________________________
+-----------------------------------------------------------+
| Date: __/__/__ Administrator: _________ |
+-----------------------------------------------------------+
Format Options for Cost Center Invoices
Format name ===> DEFAULTC
Format description ===> Cost Center Invoice Format
Cost center level of line items ===> 3
Line item format ===> BUDYTD
Print subtotals at cost center level ===> 2
Print year-to-date amounts at bottom of invoices ===> NO
Print budget information at bottom of invoices ===> NO
Print totals in euro and national currency ===> NO
Print footnote as shown below:
_____________________________________________________________
_____________________________________________________________
Figure 4-48. Cost Center Invoice Options Example
| Copyright © 2012 CA. All rights reserved. | Tell Technical Publications how we can improve this information |