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Asset Groups

An asset group is a collection of assets that you acquire together and that are based on the same model. You define an asset group in one asset record. The value in the Quantity field on the Asset Details page indicates the number of assets in the group. The product tracks the asset information for the entire group, rather than for the individual assets. All members of an asset group share asset information.

Asset groups are useful in the following situations:

• The assets are covered under the same purchase or license agreement. You do not need to track cost, payment, licensing, and legal information separately for each asset.
• The assets share some common information, but some of the individual assets in the group have different information. In this situation, you first define the assets as a group and enter the common information one time. Then, you divide the asset group into individual assets (subgroup the asset group) and enter any information that is unique to the individual assets.

You do not have to use asset groups when you are billed for assets on a single invoice. You can record payments for assets that are tracked separately, regardless of whether they were billed on the same invoice.