Contract Management › Terms and Conditions

Terms and Conditions

Terms and conditions are areas of agreement specified in legal documents. CA APM lets you track terms and conditions for the following reasons:

• To enforce order or comply with an existing legal document.
• To negotiate future legal documents.

Administrators and users with appropriate privileges create and maintain a master list of terms and conditions. When you work with legal documents, you use terms and conditions from this list. You can assign terms and conditions when you define legal document records or asset records.

When you define a legal document record, you start by selecting a legal template. The legal template contains the terms and conditions that typically apply to the legal document type. You can update the terms and conditions provided by the legal template to help ensure that the legal document record contains only the terms and conditions that apply.

A master terms and conditions list must exist in your repository before you can assign terms and conditions to your legal templates. You can assign a term or condition to one or more legal templates and legal document records.

Terms and conditions can be date-specific or non-date-specific. Date-specific terms and conditions include information about the start and end dates. For example, if one of your terms and conditions is Installation Date, you can have start and end date information included about the Installation Date. You determine which terms and conditions are date-specific when you create new terms and conditions in Directory, List Management.

Note: For more information about defining date-specific and non-date-specific terms and conditions for legal documents, see the Administration Guide.

We recommend that you do not include the following terms and conditions in your master list:

• Effective and termination dates, as they are recorded directly on legal document records.
• Cost-related terms and conditions, as they are recorded directly on cost records.
• Software licensing terms, as they are recorded on license records.

Note: When you define an asset, you can associate the asset to the legal document records that govern the asset. The terms and conditions that apply to the legal documents also apply to the asset. If a particular asset requires terms and conditions that the legal documents do not provide, you can change the terms as you associate the asset and legal document. The legal documents covering a particular asset must contain the terms and conditions that apply only to the asset.