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Search Security

Default searches let you find objects in the repository. For example, use the default searches to find assets, models, contacts, and so forth. The security for the default searches makes them available to all users and configurations. You can use these searches to create additional user-defined searches.

Consider the following security information for user-defined searches:

• All users that are assigned to a role and configuration can access the default searches and the user-defined searches that are assigned to the role and configuration. However, the search results that you see for the default searches do not display information and fields that your CA APM administrator hides and secures.
• When you configure the user interface and restrict access to any field that a search uses, or delete an extended field that a search uses, the search is invalid. As a result, the search is not available to any user that is associated with the role and configuration.
• Invalid and active searches appear together when you manage searches. When you try to use an invalid search, you receive a message. You should contact your CA APM administrator to troubleshoot the invalid search and make the search valid again.
• When a search becomes invalid, you may have no default search. When attempting to search, you receive a message. You should contact your CA APM administrator to have a default search assigned, or you can save a new search and set the search as your default search.

Example: Limit Asset Searches by Cost Center and General Ledger Code

In this example, an asset in your organization is assigned to a particular cost center and general ledger code. This information is used to identify the department responsible for the expense, and to allocate costs on order releases, shipments, and payment invoices. This information is sensitive and should not be available to all users who search for assets in your repository.

You can copy the default asset search and configure the search by adding the cost center and general ledger code to both the search criteria and search results. When you save the new configured search, you assign the search to only those individuals in your finance and procurement department (that is, users assigned to the finance user role). Users in the finance user role can now search and find assets based on the cost center and general ledger code. Users not assigned to this role cannot search for an asset using that information.

More information:

Object Searching

How to Configure Searches

Search Results Export

Troubleshooting Search Security