Access levels are groups of rights that users frequently need. They allow administrators to set common security levels quickly and uniformly rather than requiring that individual rights be set one by one.
BusinessObjects Enterprise comes with several predefined access levels. These predefined access levels are based on a model of increasing rights: Beginning with View and ending with Full Control, each access level builds upon the rights granted by the previous level. However, you can also create and customize your own access levels; this can greatly reduce administrative and maintenance costs associated with security. Consider a situation in which an administrator must manage two groups: sales managers and sales employees. Both groups need to access five reports in the BusinessObjects Enterprise system, but sales managers require more rights than sales employees. The predefined access levels do not meet the needs of either group. Instead of adding groups to each report as principals and modifying their rights in five different places, the administrator can create two new access levels: Sales Managers and Sales Employees. The administrator then adds both groups as principals to the reports and assigns the groups their respective access levels. When rights must be modified, the administrator can modify the access levels. Because the access levels apply to both groups across all five reports, the rights those groups have to the reports are quickly updated.
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