Schedule Objects › Set General Scheduling Options › Select a Destination › Email (SMTP) Support › Schedule an Object to an Email Destination

Schedule an Object to an Email Destination

To schedule an object to an email destination

1. In the Folders management area of the CMC, select an object.
2. Click Actions, Schedule and access the Destination page.
   • If you are scheduling a Crystal Report or object package, click Destination.
   • If you are scheduling a Web Intelligence document, click Formats and Destinations.
3. Select Email Recipients as the destination.
   • If you are scheduling a Crystal Report or object package, select Email Recipients from the Destination list.
   • If you are scheduling a Web Intelligence document, select Email Recipients under Output Format Details and then click Destination Options and Settings.
4. If you are scheduling a Web Intelligence document, select or deselect Use the Job Server's defaults.

   If you select this option, BusinessObjects Enterprise will schedule an object using the Job Server's default settings. You can change these settings in the Servers management area.

   If you deselect this option, you can specify the email settings and the file name properties.

   Email settings for scheduled objects are as follows:

   From

   Enter a return address.

   To

   Enter an address to which you want the object to be sent. If you want to send the object to multiple addresses, use semicolons to separate them.

   Cc

   Enter an address to which you want to send a copy of the object. If you want to send the object to multiple addresses, use semicolons to separate them.

   Subject

   Complete the Subject field. You can choose variables to include in the Subject field by choosing them from the list beside the text box.

   Message

   Enter a short message, if required. You can choose variables to include in the message by choosing them from the list beside the text box.

   Attach object instance to email message

   Select this check box if you want a copy of the instance attached to the email.

   Default File Name (randomly generated)

   Select this option if you want BusinessObjects Enterprise to generate a random file name.

   Specified File Name

   Select this option if you want to enter a file name. You can choose variables to include in the Specified File Name field by choosing them from the list beside the text box. If you would like to add the file extension, ensure that Add file extension is selected.

5. Choose whether to enable instance cleanup.
   • If you are scheduling a Web Intelligence document, select or deselect the Clean up instance after scheduling option.
   • If you are scheduling another type of object, select or deselect Keep an instance in the history.

   When that option is selected, the system automatically deletes the report or program instance from the Output File Repository Server to keep the number of instances on the server to a minimum.

6. Set your other scheduling options, then click Schedule.