How to Save Your Report

In this chapter This chapter shows you how to save your current report. Saved reports differ from other CA OLQ functions in that they:

Reflect a static picture of the data in the database when the report is created.
Retain all of the editing and formatting features you have built into your report, such as pictures, headers, and column spacing.
Retain any group calculations or calculated columns.
Can be accessed by any other CA OLQ user, given the proper security.

Once you have saved a report, you cannot change it by:

Changing your selection of rows and columns
Reaccessing the database to include more recent data

However, you can change it by modifying how columns or rows are displayed.

Report retention period

When you save your report, you specify how long you want to keep the report available online. The Saved Report screen has a Retention period field, in which you can specify how many days you want to keep the report file.

Creating a Saved Report:

Saved reports are contrasted with other CA OLQ functions in the following table.

What You Want To Do	Which CA OLQ Function To Use	Formatting Retained?	Calculations Reexecuted?
Save the set of commands used to build a report	Qfile The report created by a qfile reflects the data that is in the database when the qfile is executed. The contents of the report change as the data changes.	Retained	Reexecuted each time the report is built
Save a copy of a report for later use	Saved report The report reflects the data as it was when the report was executed. The data doesn't change.	Retained	Executed at report definition
Create a table from your report	Saved table The table can later be used to create other reports, or can be joined with other tables	Not retained	Retained as they are computed when the table is saved

What You Want To Do

Which CA OLQ Function To Use

Formatting Retained?

Calculations Reexecuted?

Save the set of commands used to build a report

Qfile

The report created by a qfile reflects the data that is in the database when the qfile is executed. The contents of the report change as the data changes.

Retained

Reexecuted each time the report is built

Save a copy of a report for later use

Saved report

The report reflects the data as it was when the report was executed. The data doesn't change.

Retained

Executed at report definition

Create a table from your report

Saved table

The table can later be used to create other reports, or can be joined with other tables