How to Format Your Report › Making Page Headers and Footers

Making Page Headers and Footers

This example shows you how to use the Page Header/Footer screen to:

• Specify page header or footer text
• Include variable values (for example, the report date)
• Specify the alignment of page header or footer elements (right-justified, left-justified, or centered)
• Skip lines before and after the page header or footer
• Put more than one heading element on a line

To get to the Page Header/Footer screen, type page in the command line and press [Enter].

     CA OLQ Release nn.n                          *** Page Header/Footer ***
 ->                                                       Page     1  OF      1
152000 Specify page header(s), footer(s) and press the ENTER key

  Format for $DATE: MM/DD/YY
  Use variables: $DATE, $TIME, $PAGE, $LINE, $USER...
  Skip lines before heading: 0           Skip lines after heading: 1

 Line   Page heading text                                              Align
 1      DEPARTMENT/EMPLOYEE/EMPOSITION REPORT                          CENTER
 2      $DATE                                                          CENTER
 3                                                                     CENTER
 4                                                                     CENTER
 5                                                                     CENTER

 Skip lines before footing: 1            Skip lines after footing: 0

 Line   Page footing text                                              Align
 1      - $PAGE -                                                      CENTER
 2                                                                     CENTER
 3                                                                     CENTER
 4                                                                     CENTER
 5                                                                     CENTER
 1=HELP          3=QUIT          4=MESSAGE          5=DISPLAY          6=MENU

Default page headers and footers

When you build a new report, CA OLQ automatically adds a standard page header and page footer to each page of the report. The page header includes the names of the tables or records used and the current date:

EMPLOYEE REPORT
   mm/dd/yy

The page footer displays the number of each report page:

- 1 -

Note: You specify page headers and footers in the same way. In this discussion, the examples will illustrate only page headers.

Specifying text

To change the text in your header, type your text over the default text under Page heading text:

Input:

    Line        Page heading text                      Align

    1           Widget Inventory                       center
    2           $date                                  center
    3                                                  center
    4                                                  center
    5                                                  center

Output:

                      Widget Inventory
                         mm/dd/yy

Using variables

CA OLQ provides variables that you can include in your headers. These variables are placeholders for which CA OLQ substitutes real values (such as a page number).

Changing text alignment

To change how your header is aligned, specify LEFT, RIGHT, or CENTER under Align:

• Left left-justifies the heading text.
• Right right-justifies the heading text.
• Center centers the heading text.

For example:

Input:

Line        Page footing text                      Align

1           Agricultural Budget Report             right
2           Central Region                         right
3                                                  CENTER
4           Page  $page                            right
5                                                  CENTER


Output:

                               Agricultural Budget Report
                                           Central Region

                                                 Page  22

Leaving blank lines before your text

To add to the top margin of your report, enter a number next to Skip lines before heading. If you type 0, CA OLQ will leave no blank lines before it prints the page header. To leave one or more blank lines, type a number from 1 through 9.

Leaving blank lines after your text

To provide space after your page header, enter a number next to Skip Lines After Heading. If you type 0, CA OLQ will leave no blank lines after it prints the page header. To leave one or more blank lines, type a number from 1 through 9.

Putting more than one text element on a line

To list more than one text element on a line, specify the same number in the Line entry for both elements. For example:

Input:

 Line        Page heading text                      Align

 1           Industrial Gizmos Inventory            CENTER
 1           $date                                  right
 3                                                  CENTER
 4                                                  CENTER
 5                                                  CENTER


Output:

              Industrial Gizmos Inventory           10/17/99

Session Options That Affect Page Headers and Footers:

To get to the Session Options screen, type options on the command line of any screen and press [Enter].

Specifying the date

The Format for $DATE: field displays the report date format. Valid date formats are listed in the following table.

Specifying a Date Format on the Page Header/Footer Screen: