Administration Guide › System Maintenance › Purge Data › Purge by Document

Purge by Document

Use the Portal purge utility to delete outdated or unneeded data files from the CA GovernanceMinder database.

Important! Purging removes data completely and permanently from CA GovernanceMinder databases. Back up all data before you purge, and verify that the data you purge is unnecessary.

When you delete a universe or configuration file, the following associated files are also deleted:

• Related configuration files such as master, model, and RACI configurations.
• Audit Cards
• Certifications
• Log Entries
• Member Lists

Note: You need administrator-level rights in the Portal to perform this procedure.To purge documents

1. In the CA GovernanceMinder Portal, go to Administration, Settings, Purge Data.

   The Purge Data screen appears.

2. Select the By Document option in the Purge Type drop-down list, and click Next.
3. Select the type of document you want to purge in the Document Type drop-down list and click Next.

   The Select Values screen appears. All existing data files of the type you specified are listed.

4. Select all the documents you want to purge.
5. Click Next.

   The Confirmation screen appears.

6. Review the scope of the data purge, as follows:
   • In the Document Types area, expand the tree to view the data files selected for the purge. This list includes files based on, or derived from, the files you selected.
   • In the Counters area, verify the scope of related log and ticket data selected for the purge.

   If the scope you specified includes data that you do not want to purge, do one of the following:

   • Click Back to redefine the selection criteria.
   • Click Cancel to abort the purge, then copy or back up needed data.
7. Click Purge.

   The specified data is permanently deleted from the CA GovernanceMinder database. When the purge is complete, a confirmation message appears in the Purge Data screen.