Policy Guide › Controlling What Users Can Print › Apply Policy Triggers to Printed Files › Specifying Printer Names

Specifying Printer Names

This section focuses on the key Data In Motion settings for the CPSA.

Which File Sources?

In each Data In Motion trigger, this setting instructs the trigger to analyze files or documents captured by various CA DataMinder agents. Verify that the following source is selected:

• Client Print System Agent

  You must select this agent if you want to analyze files being sent to a printer.

Which Targets?

Note: Depending on the Which File Sources? setting, the Targets settings can specify lists of removable devices, printer names, network folders, URLs, or writable CD drives.

For the CPSA, you can specify lists of included or excluded printers. Type the names of the printers that you want to include or exclude. Use ? and * wildcards if required. If a printer name contains spaces, you do not need to enclose it in quotes.

If you set up the trigger to use:

• Included printers, the trigger only fires if a user tries to send a document to a listed printer.
• Excluded printers, these printers are exempted from control by the CPSA. Attempts to send documents to any other (unlisted) printer will cause the trigger to fire.

About printer names

The printer name typically comprises the printer model plus customized location details. For example, 'HP Color LaserJet 4650 PCL 6  1st Floor'. We recommend you enter the exact printer name. You can also use ? and * wildcards, for example, to specify all printers by a specific manufacturer.

Where can I find printer names?

Printer names are shown in the Windows Printers and Faxes applet. You can also check printer names in Windows Explorer; when you view the properties of a printer, its name is listed in the General tab of the Properties dialog.

Top Level File Names

Do not specify file names when you set up Data In Motion triggers for print events. The concept of a file name is not valid for CA DataMinder print events. For example, a user can print a single page from an unsaved (and unnamed) document. Do not change the default value of the setting when configuring print events.

Intervention

In each Data In Motion control action, the Intervention setting determines how the CPSA handles print jobs. The available options include Block, Warn, Inform, and Categorize.