Data Lookup settings are available for all email, Data In Motion and Data At Rest capture and control triggers. They provide highly flexible extensions to these triggers. The following data lookup types are supported:
User attributes are customized properties for CA DataMinder user accounts.
Data In Motion triggers can selectively detect (or exempt) files being copied, saved, or printed based on the account attributes of the CA DataMinder user.
Email triggers can selectively detect (or exempt) emails based on the account attributes of the CA DataMinder sender or recipients.
For example, if you created a 'Department' attribute for your organization, you can modify policy triggers to warn against emails sent to CA DataMinder users who belong to specific departments.
Email triggers can selectively detect (or exempt) internal emails based on Outlook Address Book properties of the recipients or the sender. For example, they can block emails sent to users in a particular office. Or they can exempt emails from being blocked if a manager is included in the recipients.
These lookups provide access to information contained in an email that is not accessible through any other trigger test. For example, they can detect whether emails are DRM-protected, digitaly signed or encrypted.
They can also test the number of recipients, their email addresses and display names, and the size of the message including attachments. They can also detect emails based on their potential impact on network traffic. For example, they can block emails if the number of recipients is excessive or if the email is too big. (Message impact tests are primarily applied to outgoing emails. There is little point testing incoming emails).
These lookups enable policy triggers to test targeted files and emails for metadata attributes (this metadata is stored in XML format).
For example, file metadata includes details about the file creation and modified dates, the file name and path or URL, its title and author. The full range of available metadata varies according to the file type.
XML Attribute lookups are also used to detect x-headers in emails. X-headers are custom or proprietary headers in an Internet Mail. They are typically used to pass information to emailing applications for processing or as an information repository.
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