The system settings include a Definitions subfolder. Settings in this subfolder let you specify various definitions, such as internal email address patterns, archive file extensions, and ‘user definitions’ (variables defined by you, such as a list of banned phrases).
Such user definitions can be referenced by any setting in the current policy that takes a text value (such as trigger names, address lists, search text lists, and messages to users). This can save time and ensure consistency if a policy contains many settings that use the same.
Example
For example, you can add a 'Disclaimer' user definition and set its value to:
Unipraxis distributes this document for informational purposes only.
You can then reference this definition as %Disclaimer% in any other policy trigger. For example, you can include this definition in the explanatory message that users see when their email is blocked, for example:
"Your email has been blocked because it does not include the mandatory corporate disclaimer: %Disclaimer%"
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