Policy Guide › Protecting Files Being Copied › Applying Policy to Files Being Copied › Configure the User Policy › Access Denied Message Subfolder

Access Denied Message Subfolder

If required, you can display a message when a user opens a file from a prohibited source. This message typically warns users that they are barred from saving changes to the file. For example, when you edit the Frequency setting in the \Access Denied Message subfolder, you can set the message to display once only when a user first opens a file from a prohibited source.

Note: A prohibited source is any removable device or network location to which write access is denied. Write access may be denied by settings in the local machine policy or by Data In Motion triggers in the user's policy.

Find the Access Denied Message subfolder in the \Extensions\Client File System Agent folder. This subfolder contains the following settings:

Title, Message

Use Title and Message settings to provide a notification message for users, explaining that they will be unable to save changes to the current file.

Frequency

The Frequency setting determines how often this message is shown. You can set the message to never display, or to display:

• Once per login: A user only sees the message once in a Windows session. This happens the first time they open a file from a prohibited device or network location.
• Once per volume mount: A user sees the message if they plug in a prohibited device such as a USB drive and then open a file from that device. The message is only shown the first time they open a file from that device.
• Once per application: A user sees the message when they open a file from a prohibited source. The message is only shown once per application per Windows session. For example, the message is shown if they open a Microsoft Word document stored on a prohibited USB device. If they then restart Word and open the document again, the message is not shown.
• Once per application instance: A user sees the message each time they open a file from a prohibited source. As above, the message is shown if they open a Microsoft Word document stored on a prohibited USB device. But now if they restart Word and open the document once more, the message is shown again.