Create a PRINCE2 Project › Create Checkpoint Reports

Create Checkpoint Reports

Create a checkpoint report to review the work status of each team member at a frequency (weekly, bi-weekly, and so on) defined in the stage plan. The checkpoint report can be derived from previous checkpoint reports and stage plans with verbal reports from team members. An objective of the report is to check all aspects of the project team work against the plan to ensure that there are no unlikely risks or issues that can arise.

Make sure the report covers every item (task or product) planned for the period even if no work has started yet. It must also cover the work of every team member working to an agreed schedule. Refer back to the last checkpoint report to make sure that you have addressed any outstanding or unresolved issues.

Follow these steps:

1. Open the PRINCE2 project.
2. Open the Properties menu, and click Checkpoint Report.
3. Click New.
4. Supply the requested information and save changes. Refer to the PRINCE2 Workbook for descriptions of the following fields:
   • Period Covered
   • Follow-Ups from Previous Reports
   • Products Completed
   • Activities Performed
   • Quality Work Carried Out
   • Actual or Potential Problems/Deviations From Plan
   • Work Planned for The Next Period
   • Products to be Completed During Next Period
5. Save the changes when done.