Create a PRINCE2 Project › Create Product Descriptions

Create Product Descriptions

You can create a product description for the PRINCE2 project that you are planning to develop. This serves as a control document written as part of the project planning process. Creating a product description allows you to define the following:

• Project deliverable
• Standards to be used in the project creation
• Quality criteria to be applied
• Initial checklist for checking the quality of the finished product

Follow these steps:

1. Open the PRINCE2 project.
2. Open the Properties menu and click Product Description.
3. Click New.
4. Complete the requested information. The following fields require explanation:

   Approval Status

   Displays the current approval status of this report. This field displays only after saving changes. The following indicators indicate status:

   • New (gray indicator). The default selection when the report is not yet submitted for review.
   • Submit For Review (yellow indicator). Displays once the report is submitted for review.
   • Approved (green indicator). Displays if the report is approved during the review process.
   • Rejected (red indicator). Displays if the report is rejected during the review process.

   Submit for Review

   Initiates the document review and approval process for this PRINCE2 control if selected. Submit the report after selecting the check box. This field displays only after you save changes.

   See the PRINCE2 Workbook for descriptions of the following fields:

   • Purpose
   • Composition
   • Derivation
   • Format and Presentation
   • Allocated To
   • Quality Check Requirements
   • Quality Criteria
   • Quality Method
   • Quality Tolerance
5. Save the changes.
6. Complete the requested information. The following fields require explanation:

   Days in Review

   Displays the number of days passed from the day the report is submitted for review with the applicable colored indicator. This field is empty if the form was rejected or approved, or if the form is not yet submitted for review. The following determines which indicator appears:

   • A green indicator appears if Days in Review is >0 and < 5 days
   • A yellow indicator appears if Days in Review is >= 5 and < 10 days

   • A red indicator appears if Days in Review is >= 10 day