Getting Started with Portfolio Management › Create a Portfolio of Investments › Define the Portfolio Sync Properties

Define the Portfolio Sync Properties

The portfolio data represents a snapshot of the actual investment data in real time. You can update the portfolio data with the actual investment data by running a sync job. Syncing is important because portfolio stakeholders want to know how current the data they are reviewing is. To establish how often you want to refresh the portfolio data, define the properties of the sync job.

Based on how often you review the latest portfolio data, run the sync job manually anytime you want or set up a sync schedule. You can set up a sync schedule to refresh the portfolio automatically at a recurring time interval such as weekly.

Example: Setting Up a Portfolio Sync Schedule

Mary, the IT portfolio manager at Forward Inc. presents at the weekly stakeholders meeting every Monday. Mary covers all months in the portfolio planning calendar. To prepare for this meeting, Mary sets up the sync schedule to run every Sunday of every month at 9:00 A.M. The sync job populates the portfolio with the latest data from the actual investments. Mary then reviews the data and prepares the highlights for the meeting the next morning.

Follow these steps:

1. Open Home, and from Portfolio Management, click Portfolios.
2. Open the portfolio for which you want to define sync properties.
3. Click the Manual link next to Sync Schedule.

   The portfolio sync properties appear.

4. To set up a sync schedule for the sync job, select Weekly or Monthly and complete the requested information. The following field requires explanation:

   Recurrence

   Defines the frequency at which you want to sync the portfolio. You can select one of the following options:

   • Manual. You can run the sync job manually anytime by clicking Sync Now.
   • Weekly. The days in the week on which you want to sync the portfolio and for which months. For example, select Wednesday and then select all months. The sync job runs every Wednesday of every week and for all months in the portfolio horizon.
   • Monthly. The days of the month on which you want to sync the portfolio and the respective months in the portfolio horizon. For example, enter numbers 1 through 31 and select all to run the sync job every day, for all months in the portfolio horizon.

5. Save your changes.

   When you return to the portfolio properties, the Manual link next to Sync Schedule has now changed. The link now reflects the new sync schedule that you just set up. To change a schedule, click the link again. You can see the date when the portfolio was last refreshed.