Getting Started with Portfolio Management › Create a Portfolio of Investments › Define the Portfolio General Properties

Define the Portfolio General Properties

To start the portfolio creation process, define the high-level properties of the portfolio. These properties set the time, monetary, and resource boundaries of the portfolio within which you can plan and manage your investments. You can create multiple versions of a plan within these boundaries for comparison purposes and can implement the best plan.

For example, the following portfolio properties show how to use a data range to plan for your portfolio investments within that range:

• Portfolio Horizon: Starting on 01/01/2013 and ending on 12/31/2014
• Total Cost: 10,000,000 USD
  • Capital Cost: 7,000,000 USD
  • Operating Cost: 3,000,000 USD
• Resources: 20 FTE
• Benefits: 15,000,000 USD

Follow these steps:

1. Open Home, and from Portfolio Management, click Portfolios.
2. Click New.
3. Complete the requested information in the General section. The following fields require explanation:

   Managers

   Identifies the portfolio owner or creator, typically an operations manager, or director. The owner is automatically assigned view and edit rights to the portfolio and its content. You can select more than one owner for a portfolio.

   Stakeholders

   Identifies stakeholders in the business who want to review the portfolio content and provide feedback. The stakeholders are automatically assigned view rights to the portfolio and its content. You can select more than one stakeholder for a portfolio.

   Start Date/Finish Date

   Specifies the planning range of data for the portfolio. The data within the portfolio is clipped to stay within this set horizon. If an investment starts within the portfolio horizon but finishes after the horizon, you can analyze costs for the investment from both the following perspectives:

   • The aggregate cost of the investment irrespective of the portfolio horizon.
   • The cost of the investment relative to the time periods in the portfolio horizon.

   For example, an investment has a total cost of $10 million but you plan to spend only $2 million within the portfolio horizon. In this case, the portfolio surfaces both the total cost and the planning horizon costs of the investment.

   Sync Schedule

   Specifies how often to refresh the portfolio data and associated plans with actual investment data. This field appears after you define the initial portfolio properties. You can set up a sync schedule to refresh the portfolio automatically or you can sync the portfolio data manually.

4. Complete the requested information in the Targets section. The following fields require explanation:

   Total Cost

   Displays the total cost that the portfolio is targeting to spend during the planning horizon. This target is an aggregate of the capital and operating costs so you cannot set it directly.

   Capital Cost

   Specifies the capital cost that the portfolio is targeting to spend during the planning horizon.

   Operating Cost

   Specifies the operating cost that the portfolio is targeting to spend during the planning horizon.

   Currency

   Defines the portfolio currency or the currency in which you want to account for all investment cost and benefit amounts. In a multi-currency setup where portfolio investments use different currencies, all costs and benefits are rolled up in the portfolio currency. If your product is configured for a single currency, you cannot edit this value.

   Benefits

   Specifies the total benefit that the portfolio is targeting to gain during the planning horizon.

   Roles

   Defines the effort that the portfolio is targeting to use during the planning horizon.

   Capacity Unit Type

   Specifies the resource unit in which you want to represent the roles target. Select one of the following units:

   • FTE. An average number that is based on the resources that are involved and the time periods. For example, say the planning horizon spans two months. One FTE is planned in the first month and 3 FTE are planned in the second month. In this case, the average target resources for the planning horizon are 2 FTE.
   • Hours. A total number that applies to the portfolio planning horizon. For example, say you have a two-month planning horizon and set a target of 1000 hours. In this case, you can use a total of 1000 hours for the whole portfolio.

5. Save your changes.