How to Create Detailed Financial Plans › Budget Plans › Create a Budget Revision › Add Line Items to the Budget

Add Line Items to the Budget

Add line items to the cost plan and merge the new lines into the budget. For example, you can add a role to a cost plan, and can submit the cost plan for approval as a merged change.

Example: Revise the Budget with a New Role

Alice determines that the new project needs a technical writer to document the online help. She adds the role of Senior Technical Writer to the cost plan, and submits the revised plan, ProjectA_estimatedCP-00, as a merged revision to the budget.

Follow these steps:

1. Open Home, and from Portfolio Management, click the appropriate investment type; for example, Projects.
2. Open the investment and click Financial Plans.
3. Open the Financial Plans menu and click Cost Plans.
4. Open the cost plan.
5. Click Add to add the new line item.

   The Cost Plan Detail: Properties page appears and displays fields for each grouping attribute that appear in the cost plan. For example, if Role is a grouping attribute, then the Role field displays.

6. Select the values for the new line item (for example, roles) that you want to add.
7. Click Save and Return.
8. Enter the time period detail for the line item.
9. Save your changes and click Return.
10. Click Actions and select Set as Plan of Record.

    Note: If the cost plan is already the plan of record, skip this step.

11. Click Yes to confirm.
12. Click Actions and select Submit Plan of Record for Approval.

    Note: If you receive the following message, another cost plan for the investment exists as a submitted budget plan.

    Error:A submitted budget already exists.
    

    The submitted budget plan must be approved or rejected before you can submit another plan for approval.

13. Enter the requested values.
14. Select Merge in the Submit Option pull-down list.
15. Click Submit for Approval.
16. Open the Financial Plans menu and click Budget Plans to view the list of budget plans and their status.

    You have submitted a cost plan for approval that merges an added line item into the existing budget.