Release 13.1 Updates › Financial Management

Financial Management

Financially-Enabled Roles

The Financially-Enabled Roles feature provides the following functionality:

• Assignment of Transaction Class and Resource Class financial attributes to roles. This action lets you generate cost plans that include this combination of grouping attributes.
• Generation of cost plans based on the following attributes:
  • Role and Location
  • Role and Department

  You can use these attributes when the team member is a role and the Staff OBS Unit attribute on the team record contains either a department or a location.

• Ability to separately secure the Financial Properties subpage for both resources and roles.

New Access Right

Before this release, resource managers were automatically granted access to the Financial Properties subpage of the resources they managed. The automatic granting of a right is named an autoright. The Financially Enabled Roles feature replaced the autoright with an explicit access right that can be granted or revoked for any resource manager. This access right is named Resource – Edit Financial.

To maintain consistency with existing functionality, the upgrade to Release 13.1 replaces the autoright with an instance-level access Resource – Edit Financial access right. This access right is granted to all resource managers for the resources they manage. The upgrade also sets the new Financial option Grant Resource – Edit Financial instance right to resource manager to True. With the option set to True, resource managers are automatically granted the new access right.

Upgrade Actions: None, if you want to preserve existing functionality.

You can remove the new Resource – Edit Financial access right from resource managers (granted during upgrade) and can prevent future resource managers from receiving this right. To remove the right, run a special post-upgrade script that is provided with this release.

Note: For more information, see the section named "Post Installation Step to Remove the Resource - Edit Financial Access Right".

You can always manually grant or revoke the access right, regardless of the setting of the Financial option.

Role Financial Properties

You can enter values for Transaction Class and Resource Class on a role. When the team member or task assignee is a role, these values are used on cost plans and passed to the rate matrix.

Note: A new section has been added to the Role XOG schema to accommodate Transaction Class and Resource class for a role. The following code sample shows how the new section appears:

<FinancialInformation>
      <SupplementalInformation active="1" resourceClass="fmGrade3" transactionClass="fm_Labor"/>
</FinancialInformation>

Upgrade Action: (Optional) Populate the new Role Financial properties subpage, and enter Resource Class and Transaction Class values.

Staff OBS Unit Field

The Staff OBS Unit field on the team record is evaluated when the team member or task assignee is a role. If the field contains a department or location, that value is used on cost plans. Then the value is passed to the rate matrix for deeper granularity in financial planning. If the field contains an OBS value that is not a department or location, there is no change in the functionality.

Upgrade Action: None

Baseline

Baseline was modified to include the following items:

• Roles financial attributes
• The Department or Location value in the Staff OBS Unit field when the team member is a role

This change was done to improve the accuracy of the baseline figures.

Upgrade Action: None

Budget Merge or Replace Option

When you submit a cost plan for budget approval, you can replace the existing budget with the cost plan being submitted.

The following options are available:

Merge Option

Select this option only when the structure (grouping attributes and fiscal time period) of the cost plan is identical to the approved budget.

Replace Option

Replaces the currently approved budget. This option lets you do the following actions:

• Remove unwanted rows from the budget when the structure is the same
• Replace the structure (grouping attributes or fiscal time period) with different values

You can select this option whether the structure is the same or different.

The Budget XOG schema has been updated to support the option to replace current budgets. The Budget Plan XOG includes the following new required fields:

• forceReplace
• sourceCostPlanCode

Note: The Budget Plan XOG schema is not backwards compatible with the Version 13.0 schema because the new required fields were added.

Upgrade Action: None