How to Process Transactions › Manage Work-in-Progress Transactions › Post Transactions to Work-in Progress

Post Transactions to Work-in Progress

Transactions available for posting to WIP are not automatically displayed. You must first search for the transactions you want to post to WIP.

Two methods of WIP posting are available:

• Full Post—This method lets you select all accumulated transactions within a specified date range. Perform a full post only when the total number of transactions is small. During a full post, you can preview all transactions and decide to continue posting all the transactions.
• Selective Post—This method lets you filter transactions. During a selective post, you can limit the selection of transactions based on location, client, investment, resource, and transaction type. Selective posts are useful when you want to post a selected batch of transactions, or ones that were not entered in time for a regularly scheduled post to WIP.

Follow these steps:

1. Open Home, and from Financial Management, click Post to WIP.

   The Post To WIP page appears.

2. Search for the transactions you want to post using the following criteria:

   From Date and To Date

   Defines a specific date range for posting transactions. To post transactions within the specified date range, use the date picker.

   Note: If you do not enter any dates (start date or end date), all available transactions from any past date are pulled up to the current (today’s) date. So, to post any available transactions with a future date you must specify an end date.

   Locations

   Defines financial locations for associated transactions. You can only select locations with pending transactions.

   Client Codes

   Defines client codes for associated transactions.

   Projects

   Indicates the projects to which transactions are associated.

   Resources

   Indicates the resources to which transactions are associated.

   Entry Type

   Indicates the transaction entry type. Use this to post transactions based on the transaction entry.

   Values:

   • All. Indicates transactions are posted regardless of entry type.
   • Imported. Indicates posted transactions were imported from an external accounting system.
   • Clarity. Indicates that posted transactions originated in Clarity.
   • Voucher Expense. Indicates that posted transactions were entered as Voucher-Expense.
   • Voucher Other. Indicates that posted transactions were entered as Voucher-Other.

   Incurred By

   Indicates the resource that incurred the transaction.

   Labor

   Indicates if labor transactions are posted. Select the check box to post labor transactions.

   Default: Selected

   Material

   Indicates if all material transactions will be included in the post. Select this check box to include all material transactions in the post.

   Default: Selected

   Equipment

   Indicates if all equipment transactions will be included in the post. Select this check box to include all equipment transactions in the post.

   Default: Selected.

   Expense

   Indicates if all expense transactions will be included in the post. Select the check box to include all expense transactions in the post.

   Default: Selected

3. Click Apply to filter transactions based on the entered criteria.

   All transactions that match the criteria are grouped into a transaction account, such as "All" for a full post, or "Location" for a selected post based on location. The total number of entries is displayed. By default, the check box next to this account is selected.

4. Do one of the following:
   • Click Post to send the transactions to the WIP stage.
   • Click Recalculate and Post to recalculate the rates and costs if the foreign exchange rates are modified.

     The Recalculate and Post button appears on the Post to WIP page only when multi-currency is enabled.