Scheduling (projects) › Resource Utilization › How to View Resource Utilization › View Resource Utilization in Aggregate

View Resource Utilization in Aggregate

This version of the resource utilization page of project tasks displays data in aggregate. The utilization (Total Effort) is displayed, task-wise, for all the resources assigned to that task.

The blue Gantt bar in the task date cell represents a resource allocated to the task. The default period is weekly, always starting with the current week. The colored bars in the Total row at the bottom of the chart indicate total resource allocation (or over-allocation) for each time period. When you scroll over a cell, a note displays that lets you compare total effort with total allocation (Project Aggregate Allocation) for that period. Red in the Total row means that resources are over-allocated.

By default, the resource utilization color code works as follows:

• Blue. Indicates the total amount of time staff resources are allocated to each task during the periods displayed. The amount of time indicated by the bar is required to equal to the number in the Total Effort column for that task.
• Yellow. Resource is allocated at or under availability for that period.
• Red. Resource is over-allocated. That is, the amount of time booked exceeds availability for that period.
• Green. Actuals recorded by the resource for that period.

Note: A task name suffixed with a plus sign indicates that the task has child tasks. Click the sign to expand and view the resource utilization for all the child and summary tasks.

You can change the values displayed in the Gantt chart.

Follow these steps:

1. Open the project to view resource utilization.
2. Open the Tasks menu and click Resource Utilization.

   The resource utilization page of project tasks appears. All the resources assigned to the task with their resource utilization display in the list.

More information:

Edit Resource Utilization