Transaction Processing › Work-in-Progress Transactions › Work-in-progress Adjustments › Modify Posted Work-in-progress Transactions

Modify Posted Work-in-progress Transactions

You can edit or adjust a posted WIP transaction.

Follow these steps:

1. Open Home, and from Financial Management, click Create WIP Adjustment.

   The create page appears.

2. Search for posted WIP transactions by specifying a date range in the From Date and To Date fields.
3. Click Filter.

   Transactions that match the criteria appear.

4. Click the Transaction Date link to edit transaction information.

   The edit transaction page appears.

5. Modify the following information:

   Transaction Date

   Provides the transaction date.

   Investment ID

   Provides the investment ID for this transaction. The investment must be financially enabled.

   Task

   Identifies the name of the project or investment.

   • For projects, this field is auto-populated with the name of the project if at least one team member exists. Otherwise, select a task to associate with this transaction.
   • For other investments, this field is auto-populated with the name of the investment if at least one team member exists.

   Charge Code

   Identifies the project or task charge code. You can select from all available charge codes or charge codes specific to the project.

   • For projects, this field is auto-populated with the project's charge code if the project is assigned a charge code and the project is selected as the task associated with the transaction. If a task is selected that is assigned a different charge code, this field is auto-populated with the task's charge code.
   • For other investments, this field is auto-populated with the investment's charge code if the investment is assigned a charge code.

   Resource ID

   Defines the ID of the resource associated with the transaction.

   A resource can be a person (labor), equipment, material, or an expense depending on the resource type whose costs you are processing for this transaction.

   Role

   Defines the role when applying a role-base rate or role-based cost to the transaction. The resource type for the role must match the resource type for the associated resource.

   Transaction Class

   Defines the resource's transaction class. This value is auto-populated if the resource is assigned a transaction class. Otherwise, select a transaction class.

   Input Type Code

   Defines the resource's input type code. Auto-populated if the resource is assigned an input type. Otherwise, select an input type.

   Quantity

   Defines the number of units to calculate the total cost. This field accepts a negative number.

   Cost

   Provides the cost associated with the transaction. If a cost/rate matrix is associated with the selected investment, or an entity or system default, you can leave this field blank to use the cost defined in the cost/rate matrix. Otherwise, enter the actual cost associated with the transaction.

   If multicurrency is not enabled, the default is the system currency. If multicurrency is enabled, then transaction cost defaults to the active currency that is listed first alphabetically. For example, if ADP and INR are active – ADP becomes the default currency. Select another currency as needed.

   Rate

   Provides the billing rate associated with the transaction. If a cost/rate matrix is associated with the selected investment, or an entity or system default, you can leave this field blank to use the rate defined in the cost/rate matrix. Otherwise, enter the billing rate associated with the transaction.

   If multi-currency is not enabled, the default is the system currency. If multicurrency is enabled, then transaction rate defaults to the active currency that is listed first alphabetically. For example, if ADP and INR are active – ADP becomes the default currency. Select another currency as needed.

   User Value 1 and User Value 2

   Defines custom properties. Available for selection only if your CA Clarity PPM administrator has created lookup values using Studio.

   Expense Type

   Defines the expense type to determine how the charge is processed. A capital expense is booked differently than depreciation.

   Chargeable

   Indicates if this transaction represents costs that should be charged internally to departments. If this option is not selected, this transaction will not be available for billing or invoicing.

   Notes

   Defines any additional information about the transaction.

   Calculate New Rates

   Indicates if the rates will be recalculated. Select this check box to recalculate the rates. This field always appears regardless of the filter selections you make.

6. Save the changes.

   The WIP adjustment is on hold until it is approved or rejected.

   If multi-currency is enabled and the rate currency code is modified, the currency amounts associated with the transaction are recalculated with the modified currency code.

7. Approve or reject the reversed WIP adjustment.

More information:

Work-in-progress Adjustments

Reverse Posted Work-in-progress Transactions

Transfer Work-in-progress Transactions

Approve or Reject Work-in-progress Adjustments without Reviews