Transaction Processing › Create Transactions Entries

Create Transactions Entries

Create voucher headers before you can create transactions.

After creating a transaction, you can edit the transaction details from the voucher header before posting to WIP. After posting to WIP, you can edit transactions from the WIP adjustment page.

Follow these steps:

1. With the voucher header open, click New.

   The transaction details page appears.

2. Enter the required information to define the transaction. The following fields require explanation:

   Task

   Identifies the name of the project or investment.

   • For projects, this field is auto-populated with the name of the project if at least one team member exists. Otherwise, select a task to associate with this transaction.
   • For other investments, this field is auto-populated with the name of the investment if at least one team member exists.

   Charge Code

   Identifies the project or task charge code. You can select from all available charge codes or charge codes specific to the project.

   • For projects, this field is auto-populated with the project's charge code if the project is assigned a charge code and the project is selected as the task associated with the transaction. If a task is selected that is assigned a different charge code, this field is auto-populated with the task's charge code.
   • For other investments, this field is auto-populated with the investment's charge code if the investment is assigned a charge code.

   Resource ID

   Defines the ID of the resource associated with the transaction.

   A resource can be a person (labor), equipment, material, or an expense depending on the resource type whose costs you are processing for this transaction.

   Role

   Defines the role when applying a role-base rate or role-based cost to the transaction. The resource type for the role must match the resource type for the associated resource.

   Transaction Class

   Defines the resource's transaction class. This value is auto-populated if the resource is assigned a transaction class. Otherwise, select a transaction class.

   Input Type Code

   Defines the resource's input type code. Auto-populated if the resource is assigned an input type. Otherwise, select an input type.

   User Value 1 and User Value 2

   Defines custom properties. Available for selection only if your CA Clarity PPM administrator has created lookup values using Studio.

   For more information, see the Studio Developer’s Guide.

   Expense Type

   Defines the expense type to determine how the charge is processed. A capital expense is booked differently than depreciation.

   Preserve General Information

   Saves the entered values in the General section when you submit and create a new transaction during the same session. Select this check box to save entered values.

3. Enter transaction information in the Transaction Data section:

   Quantity

   Defines the number of units to calculate the total cost. This field accepts a negative number.

   Cost

   Provides the cost associated with the transaction. If a cost/rate matrix is associated with the selected investment, or an entity or system default, you can leave this field blank to use the cost defined in the cost/rate matrix. Otherwise, enter the actual cost associated with the transaction.

   If multicurrency is not enabled, the default is the system currency. If multicurrency is enabled, then transaction cost defaults to the active currency that is listed first alphabetically. For example, if ADP and INR are active – ADP becomes the default currency. Select another currency as needed.

   Rate

   Provides the billing rate associated with the transaction. If a cost/rate matrix is associated with the selected investment, or an entity or system default, you can leave this field blank to use the rate defined in the cost/rate matrix. Otherwise, enter the billing rate associated with the transaction.

   If multi-currency is not enabled, the default is the system currency. If multicurrency is enabled, then transaction rate defaults to the active currency that is listed first alphabetically. For example, if ADP and INR are active – ADP becomes the default currency. Select another currency as needed.

   Chargeable

   Indicates if this transaction represents costs that should be charged internally to departments. If this option is not selected, this transaction will not be available for billing or invoicing.

4. Save the changes.

More information:

About Transaction Processing

How to Manage Transactions

Create Voucher Headers