This section contains the following topics:
Overview of Management Controls
Review Risks, Issues, and Change Requests
Use the PRINCE2 Management Controls to get an aggregated view of all the PRINCE2 controls and projects in an organization. The PRINCE2 Dashboard provides project level view for the selected report.
The following management controls are available:
Note: The Risks, Issues, and Change Requests Logs list the risks, issues, and change requests logged against PRINCE2 projects only. Risks, issues, and change requests logged against projects using other methodologies are not displayed from these management controls.
The PRINCE2 reports are categorized by the following types and are grouped by their corresponding tabs:
Follow these steps:
The highlight reports page appears by default listing the highlight reports for all PRINCE2 projects.
The list page for the particular report type appears. By default, the contents on this page are sorted first by Project and then by Report Date. The following fields are available:
Displays the name of the PRINCE2 project associated with the report. Click a project name to drill-down to the project properties page.
Displays the date of creating the report.
Displays the name of the report.
Displays the current approval status of the report.
Displays the project manager associated with the report.
Displays the date of submitting the report for review.
Displays the period covered by the report.
Displays the schedule start date from the project schedule page.
Displays the schedule end date from the project schedule page.
Displays the current PRINCE2 stage of the associated project. The shaded area indicates the project stage. The color of the shaded area corresponds to the schedule Status field.
Values:
The following fields are specific to the Highlight Reports list page:
Displays the current schedule status of the specific report. If the project is not yet baselined and the schedule status is undefined, a white diamond icon appears.
Displays the current risk status attribute of the specific report. If the project is not yet baselined and the risk status is undefined, a white diamond icon appears. Otherwise, one of the following appears:
The following fields are specific to the Checkpoint Reports list page:
Displays the products completed defined in the report.
Displays the products planned to be completed during next period defined in the report.
The following field is specific to the Exception Reports list page:
Displays the description of deviation as defined in the report.
The following field is specific to the End Stage Reports list page:
Displays the plan outlook defined in the report.
You can see an aggregated view of all the stage plans created for all PRINCE2 projects for an organization. To see an aggregated view of all stage plans, open the PRINCE2TM Management Controls menu, and click Stage Plan. The stage plan page appears listing the stage plans for all PRINCE2 projects:
The following fields appear on the page:
Displays the name of the project associated with the stage plan. Click a project name to drill to the project properties page.
Displays the date of creating the stage plan.
Displays the name of the stage plan. Click a stage plan name to drill to the stage plan properties page.
Displays the current approval status of the stage plan.
Displays the project manager associated to the stage plan.
Displays the plan description defined in the stage plan.
Displays the plan prerequisites defined in the stage plan.
You can view an aggregation of all the risks, issues, and change requests logged for all PRINCE2 projects within the organization. They are grouped under the following pages:
Note: The data for the logs is derived from the Risks, Issues, and Change Requests portlets of all the PRINCE2 projects.
You can see an aggregated view of all risks associated with all PRINCE2 projects in the enterprise.
Follow these steps:
The risks log page appears listing the following fields:
Displays the above threshold status stoplight for the specific risk. Risk is based on two factors (Impact and Probability) and each factor can have three values low (1), medium (2), or high (3). If the product of these two factors is greater than the Risk Threshold, then the “above threshold” flag is set to “yes” or appears selected.
For more information, see the Administration Guide.
Displays the Probability stoplight icon based on the probability field of the risk.
Displays the Impact stoplight icon based on the impact attribute of the risk object.
Displays the risk ID attribute of the risk object, drilling down to the specific risk properties page.
Displays the risk name for the specific risk, drilling down to the specific risk properties page.
Displays the name of the project associated to the risk, drilling down to the project properties page.
Displays the category as defined for the risk.
The owner assigned to this risk. Click the Email icon to send an email using your default email client to the owner of the risk.
The target date for resolving the risk.
You can review an aggregated view of all issues associated with all PRINCE2 projects in the organization.
Follow these steps:
The risks log page appears.
The issues log page appears listing the following attributes:
Displays the schedule status stoplight from the PRINCE2 project.
Displays the priority defined in the issue.
Displays the issue ID defined in the issue. Click an issue ID to drill down to the issue properties page.
Displays the issue name defined in the issue. Click an issue name to drill down to the issue properties page.
Displays the name of the project associated with the issue. Click a project name to drill to the project properties page.
Displays the category defined in the issue.
Displays the resource assigned to the issue. Click the Email icon to send an email from your default email client to the owner of the issue.
Displays the target date for resolving the issue.
You can review an aggregated view of all change requests associated with all PRINCE2 projects in the organization.
Follow these steps:
The risks log page appears.
The change request log page appears listing the following fields:
Displays the priority stoplight from the Priority field of the change request.
Displays the ID of the change request. Click a change request ID to drill to the change request properties page.
Displays the name for the change request. Click a change request name to drill to the change request properties page.
Displays the status defined in the change request.
Displays the name of the project associated with the change request. Click a project name to drill to the project properties page.
Displays the category defined in the change request.
Displays the resource assigned to the change request. Click the Email icon to send an email from your default email client to the owner of the change request.
Displays the expected closure date for the change request.
You can review an aggregated view of all the Lessons Learned reports created for all PRINCE2 projects within the organization.
Follow these steps:
The following fields are listed on the page:
Displays the name of the project associated to the specific report. Click a project name to drill to the project properties page.
Displays the report date attribute of the report.
Displays the name of the report. Click a report name to drill down to the properties of the selected report.
Displays the date of submitting the report.
Displays the current approval status of the report.
Displays the project manager associated with the report.
Displays the management and quality processes conforming to the report.
Displays the management and quality processes that did not satisfy the report.
Senior executive can use the Executive Dashboard for a status summary of the status of all the PRINCE2 projects within the organization.
The Executive Dashboard includes the following portlets:
Displays the latest issues and risks identified for all PRINCE2 projects within the organization.
Displays the general status and progress information. Includes products completed of all active PRINCE2 projects within the organization.
Displays the number and percentage of projects for each PRINCE2 stage in the PRINCE2 process model for the entire organization in a graphical pie chart.
You can track all issues and risks related to all PRINCE2 projects in the organization from the Issues and Risks Tracker portlet on the Executive Dashboard.
Follow these steps:
The issues and risks tracker page appears.
The following fields are displayed on the page:
Displays the name of the project associated with the issue. Click a project name to drill to the project properties page.
Displays the project manager associated with the project.
Displays the current PRINCE2 stage of the project associated with the issue. The shaded area of the icon indicates the project stage. The color of the shaded area corresponds to the Project Outlook attribute in the latest end stage report.
Displays one of the following stoplights based on the open issues count:
Click a stoplight icon to drill to the Risks/Issues/Changes tab for the project.
Displays one of the following stoplights based on the open risks count:
Click a stoplight icon to drill to the Risks/Issues/Changes page for the project.
Displays one of the following stoplights and percentage values:
Click a stoplight icon or percentage value to drill to the Risks/Issues/Changes tab for the project.
Displays one of the following stoplights and percentage values:
Click a stoplight icon or percentage value to drill to the Risks/Issues/Changes tab for the project.
Displays the report name of the associated end stage report. Click a report name to drill to the most recent end stage report for the project associated with the issue.
Displays the standard stoplight derived from the Project Outlook attribute of the latest end stage report.
Click a stoplight icon to drill to the most recent end stage report for the project.
You can track general status and other information related to all PRINCE2 projects in the organization from the Project Status portlet on the Executive Dashboard.
Note: A project requires tasks defined as ‘products’ for projects to appear on the portlet.
For more information, see the Project Management User Guide.
Follow these steps:
The issue tracker page appears.
The project status page appears. The following fields display on the page:
Displays the name of the project associated with the status. Click a project name to drill down to the properties page.
Displays the project manager associated with the project.
Displays the project start date.
Displays the project finish date.
Displays the current PRINCE2 stage for the project. The shaded area indicates the stage the project is in. The color of the shaded area corresponds to the color of the Schedule (Status) stoplight.
Displays one of the following stoplights:
You must baseline the project for the stoplight to display a color.
Displays one of the following stoplights based on the percent of products completed:
Click a stoplight icon to drill down to the tasks list page.
Displays the count of products (tasks) that remain incomplete. Click a number to drill down to the tasks list page.
You can get a graphical summary of the status of all the PRINCE2 projects within the organization from the Projects by Stages portlet on the Executive Dashboard.
Note: For the Projects by Stages portlet to display any data, you must have the Audit Trail feature enabled.
For more information, see the Basics User Guide.
Follow these steps:
The issue tracker page appears.
The projects by stages page appears displaying a pie chart.
The pie chart uses a color scheme to represent projects in various PRINCE2 stages. Each pie slice displays the percentage value of PRINCE2 projects in a particular stage as part of the total PRINCE2 projects in the organization. Mouse over each pie slice to display the actual number of PRINCE2 projects in that stage.
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