Create or Edit Investment-specific Debit Rules

Debit rule properties uniquely describe a rule and are used to match transactions during financial processing. An overhead rule must exist in order to charge any remaining costs to the full GL account.

Note: Contact your finance manager or see the Administration Guide for more information.

To create a debit rule header

  1. Open an investment or service.

    The properties page appears.

  2. Click the Chargebacks tab, and click the Debit Rules subtab.

    The Chargebacks: Debit Rules page appears.

  3. Click New.

    The Create GL Allocation page appears.

  4. Enter the following required information.
  5. Save changes and continue adding the GL account and department combinations that will be charged for costs.

To edit the properties of a debit rule

  1. Open the investment or service.

    The properties page appears.

  2. Click the Chargebacks tab and then click the Debit Rules subtab.

    The Chargebacks: Debit Rules page appears.

  3. Click the debit rule's Properties icon to edit its properties.

    The GL Allocations Properties: Main page appears.

  4. Edit the following properties as needed:
    Allocation Code

    Defines the unique code used to classify the debit rule for this investment or service.

    Charge Code

    Defines the charge code. Click the Browse icon to select a charge code.

    Input Type Code

    Defines the input type code. Click the Browse icon to select an input type code.

    Transaction Class

    Defines the transaction class. Click the Browse icon to select a transaction class.

    Status Code

    Indicates if the debit rule is available for chargebacks. Select one of the following:

    • Active—Indicates that the rule is always considered and may be matched to a transaction when generating invoices.
    • Inactive—Indicates that the rule is not considered when generating invoices.

      On Hold. The rule may be considered and matched to a transaction if no active rule can be matched.

    Charge Remainder to Overhead

    Indicates whether to charge any remaining costs to overhead. Select this check box to charge any remaining costs to overhead.

  5. Submit changes.

More information:

Create or Edit GL Allocations