External Billing › About External Billing › External Billing Prerequisites

External Billing Prerequisites

Before you can bill external customers for project costs, the following financial setup and defaults must be defined:

• An entity must be defined.

  Note: Contact your finance manager or see the Administration Guide for more information.

  A department and a location for financially enabling the company must be defined. The department must be associated with a location.

  Note: See the Common Features and Personal Options User Guide for more information.

  Note: Contact your finance manager or see the Administration Guide for more information.

• Work-in-progress (WIP) classes, Investment classes, and Company classes must exist.

  Note: Contact your finance manager or see the Administration Guide for more information.

• Company profiles for each billable customer must be defined.
• Projects must be financially enabled.

  Note: See the Project Management User Guide for more information.

• For advance billing, key costs must be defined to bill costs and approve them. Optionally, tax codes and administrative codes can also be defined in your rate and cost matrix to account for administrative fees and taxes.

  Note: Contact your finance manager or see the Administration Guide for more information.

  You must have billing access rights to work with external billing and billing rights to projects. If you are responsible for approving or rejecting bills, you must also have billing approval rights for the project.

  Note: See the Project Management User Guide for more information.

More information:

Company Profiles

Access Rights (Financial Management)