How to Process Chargebacks › Chargeback Rules › Define GL Allocations for Standard or Credit Rules

Define GL Allocations for Standard or Credit Rules

GL Allocations identify the GL accounts and departments that are debited (for standard rules) and credited (for credit rules). GL allocations also indicate the percentages of the cost that are charged or credited.

The allocation percentage for a credit rule for any time period must always equal 100 percent.

Follow these steps:

1. Open the investment or service.
2. Open the Chargebacks menu and click Debit Rules or Credit Rules.
3. Click the Allocation Code link for standard rules or the Resource Credit Code link for credit rules to edit the properties of the selected rule.

   The rule property details appear.

4. Do one of the following:
   1. Click New to add an account to the rule and define allocations.
   2. Click the GL Account link to edit allocations for an account already included in the rule.

   The rule detail page appears.

5. In the General section, complete the following fields:

   GL Account

   Defines the GL account associated with the rule.

   Department

   Defines the department associated with the rule. For credit rules, indicates the department receiving the credit. For standard rules, indicates the department being charged.

   By default, an empty row with fields for start and finish dates, and percentage appears.

6. Enter a start and end period for the rule.
7. Specify the percentage to debit or credit the department for the specific period.
8. Click New Row to continue adding time periods and percentages.
9. Click Save and Return when done.