CA ArcotID PKI Client Reference Guide › ArcotID PKI As a Software Smartcard: End User Experience › Working With Microsoft Outlook Emails › Signing Emails

Signing Emails

Users need to perform the following steps to sign a Microsoft Office Outlook 2010 email by using their certificates stored in ArcotID PKI:

Note: The following steps are applicable to Microsoft Office Outlook 2010 only. Refer to vendor documentation for information on how to perform these tasks using other versions.

1. Start Microsoft Office Outlook.
2. Activate the Home tab.
3. Click the New E-mail option.

   The email message appears.

4. In the Options tab, in the More Options group, click the Message Options Dialog Box Launcher.

   The Properties dialog appears.

5. Click Security Settings.

   The Security Properties dialog appears.

6. Select the Add digital signature to this message check box, and in the Security Settings section click Change Settings.

   The Change Security Settings dialog appears.

7. In the Certificates and Algorithms section, click the Choose button against the Signing Certificate field.

   The Select a Certificate dialog appears.

8. Select the certificate that must be used for signing, and click OK.

   The certificate is now configured for digital signing.

9. Click OK in the Change Security Settings dialog.
10. Click OK in the Security Properties dialog.
11. Click Close in the Properties dialog.
12. Draft the message and enter the email ID of the recipient.
13. Click Send to the send the email.

    Based on your corporate security policies and the access mode that has been configured for you, the ArcotID PKI Client 6.2 Password dialog indicates one of the following:

    • You have been granted online access to your credentials, and have to provide your online password.
    • You have been granted offline access to your credentials, and have to provide your offline password.
14. In the Password field, enter the corresponding ArcotID PKI password.
15. Click OK to submit the password.

    The ArcotID PKI Client verifies the user’s password. If the authentication was successful, then the email is digitally signed using user’s certificate and sent to the intended recipient.