6. REPORTS › 6.1 Invoicing › 6.1.1 Consolidated Invoice Report

6.1.1 Consolidated Invoice Report

The Consolidated Invoice Report summarizes the utilization
and corresponding charges incurred by a cost center during an
accounting period.  This report is designed primarily to
provide an accurate accounting to cost center management.
For installations performing multi-site accounting, a
Multi-Site Invoice, which combines information recorded by
multiple CA MICS Accounting systems, can be produced by the
central site.

Because installations have different requirements in terms of
both the content and level of detail they report, the
Consolidated Invoice has a number of summarization and format
options that offer considerable flexibility.  Essentially,
the report consists of three areas:  a fixed-format heading,
an optional footing, and a body with individual line items at
one of three levels of summary.  In addition, the line items
can be produced in several different formats.


HEADING CONTENTS

The report title contains the installation name and the
report name and date (for example, Monthly Invoice for
September, 2002).

The center heading of the report shows the cost center levels
for which the report was produced.  If they were provided in
the Cost Center Attributes File, the name and address
associated with the cost center values (the invoice
recipient) will be printed in the upper left corner of the
invoice.

For reference, the right side of the report heading shows the
invoice number, billing date, page number, and status field.


FOOTING CONTENTS

The summary portion of the report lists the total charges,
total credits, discounts, surcharges, and net charges (total
charges minus credits, discounts, and surcharges).  If budget
information was requested, the budget amount for the
reporting period is listed, the variance from budget (budget
minus net charges) is calculated, and, if applicable, the
"Budget Exceeded" message is printed.  A year-to-date option
prints the year-to-date charges.  A footnote option can be
used to print a one or two line footnote.


BODY CONTENTS

The body of the report consists of a series of line items
that are summarized to one of three levels:  Computation
Code, Invoice Category, or Cost Center.  The individual lines
are produced in one of the formats listed below:

     INVCCAT:  This format provides columns for Quantity,
               Rate, Units, and Charges.  It applies only to
               the Computation Code summary level.  Line
               items are at the computation code level and
               are designated by major invoice category
               (nXXX), invoice category code, invoice
               category description, and computation code.

     COMPCODE: This format provides columns for Quantity,
               Rate, Units, and charges.  It only applies to
               the Computation Code summary level.  Line
               items are at the computation code level and
               are designated by invoice category code,
               computation code, and computation code
               description.

     CHARGE:   This format provides a column for Charges.  It
               applies only to the Invoice Category and Cost
               Center summary levels.  At the Invoice
               Category summary level, line items are
               designated by major invoice category (nxxx),
               invoice category code, and invoice category
               description.  At the Cost Center summary
               level, line items are designated by cost
               center value.

     BUDGET:   This format adds a Budgets column and a
               variance column to the INVCCAT, COMPCODE, or
               CHARGE formats.

     YTD:      This format adds a year-to-date charges column
               to the INVCCAT, COMPCODE, or CHARGE formats.
               It also adds a year-to-date quantity column to
               the INVCCAT or COMPCODE format.

     BUDYTD:   This format provides columns for Charges,
               Budget, Variance %, YTD Budget, and YTD
               Variance %.  It is available at each of the
               summary levels (Computation Code, Invoice
               Category, or Cost Center).  Line items are
               designated according to the summary level.

     BUDGETU   This format displays the same information as
               the BUDGET option, but the BUDGET column is in
               units instead of dollars.  It applies only to
               the computation code summary level.

     BUDYTDU   This format displays the same information as
               the BUDYTD option, but the BUDGET column is in
               units instead of dollars.  It applies only to
               the computation code summary level.

The following sections provide additional detail about the
Consolidated Invoice Report:

 1 - Consolidated Invoice Report Features
 2 - Sample Consolidated Invoice Reports
 3 - Running the Consolidated Invoice Report
 4 - Zero Balance Report