4. CUSTOMIZATION › 4.9 Specifying Adjustments to Charges › 4.9.8 Specifying Debits and Credits

4.9.8 Specifying Debits and Credits

Use Option 3, Debits and Credits, on the Application Database
Data Entry menu (MWF;4;2;1;3) to specify any standard
(one-time) and recurring debits or credits by cost center in
the Debits and Credits Table.

Debits and credits are normally entered and updated in the
Work cycle (00), the default, and moved or copied to the
Active cycle (01) by the month-end CLOSETBL job.  The Work
cycle contains standard debits and credits for future
accounting periods, such as next month, and all recurring
debits and credits.

Standard debits and credits are moved based on their MONTH
and YEAR values, unless Special Accounting Dates are being
used.  In that case, they are moved based on their ACTMONTH
and ACTYEAR values.

All recurring debits and credits are copied from the Work
cycle to the Active cycle.

Alternatively, you can enter debits and credits in the Active
cycle (01).  The Active cycle contains standard debits and
credits for the last accounting period and all recurring
debits and credits.  The debits and credits in the Active
cycle are included in the Financial Recap File and appear on
invoices.

NOTE:  If you change a recurring entry in the Active cycle
       you MUST also change the same entry in the Work cycle.
       If you do not update the Work cycle, your changes will
       be lost when the CLOSETBL job is run.