4. CUSTOMIZATION › 4.8 Prorating Charges › 4.8.5 Implementing Prorating › 4.8.5.2 Prorating From Ledger Files Checklist

4.8.5.2 Prorating From Ledger Files Checklist

The ledger file method inputs the Ledger File (ACTLGR01,
which is created by the CA MICS monthly job), performs
prorating as specified by the $PRORATC or $PRORATE format,
and either creates a SAS special Ledger File (ACTSPC01) or
replaces the standard Ledger File (ACTLGR01).
Prefix.MICS.CNTL(ACTLGRSP) performs the prorating and creates
or replaces the Ledger File.  The output file has the same
elements as the original ACTLGR01 file and is used in the
creation of the Financial Recap file.


Follow these steps to prorate from ledger files:

__  1.  Specify YES for Ledger File Prorating on the General
        Installation Accounting Specifications panel.

        o If you want to replace the standard Ledger File
          with the prorated Ledger File, specify NO for
          "Create Special Ledger File".  Otherwise, this
          option defaults to YES, and a special Ledger File
          will be created.

        o If you want to prorate from a variable other than
          COSTCTR1, specify it as the Prorate From variable;
          otherwise, COSTCTR1 will be used.

        If you want to prorate all units from a complex level
        set of prorating specifications, specify YES for
        "Always use complex level prorating table."
        Otherwise, specify NO.

        Refer to Section 4.8.2 for more information on these
        specifications.

__  2.  Submit the accounting options generation job,
        ACTXOPTS, in sharedprefix.MICS.CNTL.  You are
        automatically placed into ISPF Edit on this member
        each time you enter or change the General
        Installation Accounting Specifications.

__  3.  If you are using the complex level prorating table,
        select Option 2, Complex Level Prorating, on the
        Prorating Menu (MWF;4;2;3;8;2) to specify the
        prorating parameter.

        Otherwise, select Option 1, Unit Level Prorating, on
        the Prorating Menu.

        o If you are creating a special Ledger File, you must
          specify the prorating parameter for each unit in
          which CA MICS Accounting and Chargeback is
          installed.  If you do not actually want to prorate
          a particular unit's Ledger File, code a dummy
          specification (one with a Prorate From that will
          not be found in the Ledger File).

        o If you are replacing the standard Ledger File, you
          only need to specify the prorating parameter for
          the units in which you will perform prorating.

__  4.  If you are using the complex level prorating table,
        run the complex level prorating generation job,
        PRORATE, in sharedprefix.MICS.CNTL to create the
        $PRORATC format.

        Otherwise, run the unit level prorating generation
        job, PRORATEU, in prefix.MICS.CNTL to create the
        $PRORATE format.  You must run this job in each unit
        for which you specified a prorating parameter.

        You are automatically placed into ISPF Edit on the
        correct job when you enter or change the prorating
        parameter.

__  5.  If the standard Ledger File ACTLGR01 is being
        replaced, turn off the YEARS timespan for the Ledger
        File by changing it on the FILE LGR statement in
        sharedprefix.MICS.GENLIB(ACTGENIN).  Refer to Section
        6.2.2.1 of the CA MICS System Modification Guide for
        instructions.  Change DBMODEL to specify 0 cycles for
        the Ledger File in the YEARS timespan.  Then submit
        the ACTCGEN job in sharedprefix.MICS.CNTL and the
        CYCLEGEN job in prefix.MICS.CNTL.  The YEARS
        timespan cannot be supported because the data on the
        YEARS ACTLGR would not be prorated.

__  6.  If you need to prorate from more than a single data
        element, or if you need to prorate to cost center
        levels other than COSTCTR1, code the appropriate
        macros in sharedprefix.MICS.SOURCE(#ACTEXIT) as
        discussed in Sections 4.8.3 and 4.8.4.

__  7.  After the CA MICS monthly job has completed, submit
        the job ACTLGRSP in prefix.MICS.CNTL.

        o If you are not creating a special ledger file,
          submit the job only for the units in which you want
          to perform prorating.

        o If you are creating a special ledger file, you must
          submit the job for each unit in which CA MICS
          Accounting and Chargeback is installed.

        It will perform the prorating using the complex or
        unit level format and create a special Ledger File
        or replace the standard Ledger File.  In either case,
        the prorated Ledger File will be read by the INVOICE
        and FINRECAP jobs that create the Financial Recap
        File.